This disclosure relates generally to computerized tools and, more particularly, to a computerized tool automatically producing new presentations from existing presentations.
Business presentations are often subject to very strict time limits in meeting agendas. Not only are strict time limits often specified for a presentation, but often a presentation that was originally allowed a certain time frame, for example 30 minutes, may need to subsequently be altered due to the fact that the previous speaker went over (or under) the allotted time.
Another all too common scenario is that a person may suddenly be asked by their boss, last minute, to present a five minute summary of their 30 minute presentation at a meeting that will be starting in a few minutes.
While internal business presentations may specify a time limit and still be somewhat tolerant of a slight overage, there are other presentations, such as business pitches, where a presenter has exactly a specified number of minutes (e.g., five minutes) to present and, at the end of the time interval, the presenter must be done no matter how much more material was left to present.
In one aspect of this disclosure, a computer based tool is disclosed for automatically generating a modified presentation of a specified presentation time based upon an original presentation of a longer presentation time than the specified presentation time. The tool includes one or more processors coupled to non-transient program and data storage, and a non-transient program executable by the one or more processors to cause the one or more processors to retrieve the original presentation comprising a plurality of slides, each having at least one element. A priority is assigned to each element within the plurality of slides and a speech rate is calculated based upon a speech sample obtained from a user. A presentation time associated with each element is determined based on the calculated speech rate. The modified presentation of the specified presentation time is generated based on the assigned priority of each element and the determined presentation time associated with each element, wherein higher priority elements are included in the modified presentation before lower priority elements.
In another aspect of this disclosure, a computer based tool is disclosed for automatically analyzing an original presentation having an original presentation timing length and producing a new presentation that fits within a specific modified presentation timing length. The tool includes one or more processors coupled to non-transient program and data storage and a non-transient program executable by the one or more processors to cause the one or more processors to retrieve a first presentation comprising at least two slides, each having at least two elements therein and individual priorities associated with the elements on an individual basis. The first presentation is analyzed to determine, for each of the at least two elements of the at least two slides, a presentation time associated with individual ones of the at least two elements. A second presentation that fits within the specific modified presentation timing length is automatically assembled, based upon the priority of each element, wherein higher priority elements are included before lower priority elements, and based upon individual element timing. The second presentation is output by the tool.
In yet another aspect of this disclosure, a computer based method for automatically producing a new presentation from an existing presentation includes retrieving a presentation having a delivery duration and comprising a sequence of slides. At least one of the slides includes at least two elements, each of the at least two elements having an associated designated priority. A specific presentation duration, different from the delivery duration, is identified to which the new presentation must conform, and a time duration is determined for each of the at least two elements. Based upon the associated designated priorities and determined time durations, one or more specific elements from the slides are selected from among the at least two elements, such that, collectively, the selected elements of a selected portion of the sequence of slides fits within the specific presentation duration. The new presentation is automatically generated based upon a result of the selected specific elements from the slides, the new presentation having a new delivery duration that fits within the specific presentation duration.
The foregoing and following outlines rather generally the features and technical advantages of one or more embodiments of this disclosure in order that the following detailed description may be better understood. Additional features and advantages of this disclosure will be described hereinafter, which may form the subject of the claims of this application.
This disclosure is further described in the detailed description that follows, with reference to the drawings, in which:
This disclosure provides a technical solution to generate a new presentation from an existing presentation that can fit within a specified presentation duration (different from the duration of the existing presentation), while minimizing loss of important content.
The technical solution described in this disclosure is implemented as an automated approach that involves using both the priority assigned to an element within a presentation, and the length of time it takes a user to present the element, to automatically produce a new presentation that fits within a specific presentation duration different from the original, existing presentation. To this end,
As can be seen in
A general overview of the technical approach to automatically producing a new presentation from an existing presentation that fits within an allotted presentation length will now be provided, followed by a more detailed description of the components of the process and the process itself.
Individuals who use prepared presentations that take particular lengths of time to present often have to quickly modify them to fit specific different lengths of time. Typically, this involves a tremendous amount of manual work to both meet the specific time constraint and maximize the retained content, and can often only be accomplished through trial and error.
As described herein, the general technique herein provides a technical solution, which involves prioritizing elements making up the content of the presentation, analyzing the presentation and automatically including within a revised version of the presentation only those elements with the highest priority and then adding additional elements with lower levels of priority until all of the available allocated presentation time has been used.
The first two steps—retrieving a presentation (Step 210) and receiving a desired time duration for the presentation (Step 220)—involve receiving external input to be used in the subsequent steps to be taken.
With respect to determining the length of time required to present each element of the presentation (Step 230), there are numerous ways that this may be accomplished. What follows is a general discussion of specific representative techniques by which the length of time required to present an element of a presentation can be determined.
Prepared presentations that people give can be broken down into component parts (or elements). Representative example programs that can be used in creating, editing and delivering such presentations include Microsoft PowerPoint®, LibreOffice Impress, Lotus Freelance®, etc., through the creation of individual slides containing the presentation content in text, graphics or some combination thereof. Those components associated with a slide, such as Title, Main Heading, Sub-Heading, pictures and associated text, to name just a few, are referred to herein as the elements of a slide.
It should be noted that for presentations given over a teleprompter, such as a speech, a segment within a presentation and a slide are equivalent concepts, and within the segment are elements, which may, for example, be paragraphs or sub paragraphs related to a particular topic. For the purpose of this disclosure, a segment delivered over a teleprompter is equivalent to a slide and the term “slide” is intended to encompass both.
When making a presentation, using presentation software, the slides themselves are presented in a sequential order and the speaker accompanies that presentation with narration that relates to the content of the slides. In general, the more content that is on a particular slide, the longer a presenter normally spends on a particular slide. In some cases, presenters will maintain a transcript of the associated narration with (or within) the slides, particularly if the presentation will likely be used more than once. If the entire narration for the presentation is verbatim maintained with the slides (or constitutes the slides), then one approach that can be used to determine time duration is through calculating the number of syllables and pauses (comma, periods, paragraph marks, slide transitions, etc.) within the narration and presentation content and, using the rate at which the speaker speaks (syllabic as well as pause rates or more generally a word rate per minute), to determine the length of time for, not only the overall presentation, but also for the individual elements within the presentation.
The rate at which a presenter speaks can be determined based upon analyzing a representative speech sample from the presenter to determine a spoken word rate per minute or a rate based upon syllable generation as well as pauses. While a word or syllable count of a text passage multiplied by the spoken word rate per minute can be used to predict the time it would take a presenter to speak the text passage, the accuracy of this technique improves, and becomes more accurate, the longer the passage. For passages of mixed lengths, and for shorter passages in particular, it is advantageous to use the spoken rate based upon syllables in the passages, as well as pauses in combination with a syllabic dictionary, or other sources of information about the syllabic nature of words, in order to accurately predict the length of time it would take a presenter to speak a specific passage of text. To this end, some variants optionally include a microphone 135 to provide input via the User I/O Device 130 of
Aside from text-based elements, other elements are often also included in a presentation, such as (but not limited to): (i) pictures, which may be added to make the slide more visually appealing or may actually be discussed during the presentation; (ii) graphs, which are almost always discussed if included; and/or (iii) video/audio clips, which have timings associated with playing them already established or easily measured. In the case of (i) or (ii), an alternative and/or additional approach that can be used for obtaining timings associated with the individual elements in slides of a presentation, and the presentation as a whole, is to actually record the timing when a presenter gives, or is rehearsing, the presentation. Notably, if the presentation includes automation (e.g., clicking to make the next element appear), then the automation can be used to determine timings of the individual elements, and not just the slide as a whole. As a result, the length of time an individual element needs can be calculated by subtracting the length of time between subsequent elements appearing on a presentation timeline.
In still other situations where the timings are not otherwise already associated with individual elements or easily calculated based upon the rate, the timings can be predicted based upon aspects of the presentation themselves. For example, pictures and other non-text based elements that are smaller than a certain size, take up less than a particular percentage of the slide's area, or are located on the periphery of a slide, could be assumed to be simply visual, whereas centrally located elements and larger elements could be assumed to require some presentation time to be allocated. The presentation time allotted to that element could be set based upon standard times associated with that type of element (e.g., each picture gets allocated 40 seconds) or the content of the rest of the slide may be taken into account in combination with that element's position with respect to that content. For example, a slide with a picture that is beside, or otherwise appears with, one or more bullet points may only get an additional 15 seconds allocated for its timing. Additionally, the type of non-textual element may also be taken into account, for example, so that graphs are allocated more time than pictures. Additionally, or alternatively, the complexity and level of detail within the non-text element may also be taken into account, for example, a table versus a graph based upon the table's data content.
Still other alternative, but less desirable, techniques can include simply receiving a total time-length value for the existing presentation and then evenly allocating it among the slides, and then evenly sub-allocating part of that slide time to each element within the slide.
Thus, with respect to the step, in
Returning to
In order to create a presentation based upon priority, the priority associated with each element of the presentation needs to be determined (Step 240). This can be performed by simply looking up, for example, in a related table, the previously stored priority values for the elements making up the content as specified by the creator, presenter or user. Alternatively, or additionally, the priority can be determined automatically based upon attributes of the data element, such as (but not limited to): (i) the type of element (e.g., text, graphs and video have priority in that order and all have a higher priority than non-text elements, pictures and audio clips); (ii) functional attributes of the element (e.g., title, heading, topic and bullet, all having a higher priority than subtitle, subheading, subtopic and sub-bullet); (iii) visual attributes of the element (e.g., elements comprising larger sized fonts, bold text, underlined text, text of darker color than the default text color, etc., are given a higher priority than, for example, smaller font sizes, regular text, italic, text in the default color, and text in a color lighter than the default text on that (or some other) order); (iv) associational attributes (e.g., text associated with a graph element will be given a higher priority than a table (and its corresponding text) on the same slide that is associated with the graph); and/or (v) the time required to present an element (e.g., longer time-allocated elements are considered higher priority than shorter timed elements). Other optional alternatives include (but are not limited to) using default or predefined priorities built into a predefined template that a presenter or user utilizes to create the presentation or a template or form that requires presenters or users to assign priorities as part of the presentation creation process.
In this regard, it should be understood that the above methods by which priority of a presentation element can be determined are intended as merely representative methods for purposes of understanding. It is to be understood that any other methods by which priority of a presentation element can be determined can be used to the same or similar effect, again, the important aspect being the ability to specify or determine the priority for each element and not the particular method or protocol used.
Having established (and, as necessary, stored) the priority, in
The simplest approach is to start assembling a new presentation by initially including all the highest priority elements, sorted (ideally in original presentation slide order), and comparing their combined total associated time to the new allotted time and, if there is additional time available, to keep adding lower priority elements (ideally in slide order) until the allotted time is filled.
The process specified in
For example, with respect to elements having the same priority, the step of sorting the elements based upon priority (Step 310) could include, as an alternative or in addition to, using slide order, a secondary sort by duration. If the secondary sort puts the elements with the longest duration first (based on the assumption that longer durations indicate more important elements), then these elements will always be tested before other elements of the same priority. Alternatively, if the secondary sort puts the elements with the shortest duration first, then this will result in the maximum number of elements of the same priority being included. In more sophisticated variants configured for ensuring that the elements included represent the “best fit” to the allotted time, maximization algorithms can be employed. For example, if there were four elements A, B, C, and D, each with the following associated times (in minutes): A=3, B=4, C=7, and D=8, and the remaining available presentation time was 10 minutes, then sorting by largest first would place only element D in the presentation list with 2 minutes remaining available, whereas sorting by smallest first would place two elements A and B in the presentation list and leave 3 minutes remaining available, while using maximization algorithms could produce the closest fit to the 10 available minutes and would mean that elements A and C were included in the presentation list with 0 minutes of time remaining available.
When elements do depend from other elements, for example, in a parent/child relationship (often indicated in a presentation or outline format through indenting or other means), then, assuming the child does not have a higher priority value (in which case the child would have been tested for inclusion prior to the parent using the process in
For example,
At this point, it should be understood that the approaches presented are representative approaches to combining the elements of a presentation to fit within the allotted time presented for purposes of understanding. It is to be understood that other approaches to combining the elements of a presentation to fit within the allotted time can be used to the same or similar effect for creating a presentation that fits within a specific length of time, again, the important aspect being the ability to automatically create a new presentation by including or excluding elements of an original presentation according to an automated protocol incorporating both timing and priority such that the new presentation fits within a specific length of time while also minimizing the exclusion of important content, not the particular approach or protocol used.
Once it has been determined which elements will be used to produce a new presentation that fits within a desired time frame, as contained within the presentation list, the system (tool) can automatically produce the presentation or, in some variants, output the new presentation as a draft set of slides for review and potential manual adjustment by the user or presenter.
Depending upon the particular implementation, the creation of the new presentation from the presentation list can include excising the material to be deleted from the existing slides, or, for more sophisticated implementation variants, consolidating slides on the basis of certain specified rules, for example, where sub-elements on two adjacent slides are subordinate to the same parent element, they can be consolidated onto a single slide if space permits, or if sub-elements of a parent element span three or more slides, they could be divided evenly among the slides.
Within the display 500 of
The example display 500 in
As shown in the example of
Within the display 500 is the selected element area 570 which, as shown, has three status indicators 572, 574, 576: one indicator 572 for showing the Priority of the selected element 536, which in this case, is shown as having a priority of “4.3”; one indicator 574 for showing the currently determined Time for the selected element 536, which currently is shown as having a value of “5 sec”; and a content window 576 for displaying the content of the selected element 536.
In addition, the selected element area 570 optionally includes a check box 578 that can be used to “flag” an element for mandatory inclusion in a presentation, irrespective of its time and/or priority.
Now, for purposes of example illustration, presume that it is desired by a presenter that the presentation of
In
Thus, within the slide selector area 510, are now modified versions 512a, 514a, 516a of the three original slides 512, 514, 516 shown in
Within the larger view 520a, certain elements 534a, 536a, 544a, 550a of the slide 512a are likewise shown grayed out, indicating that they are to be removed in creating the modified presentation, specifically, in this example, the elements designated for removal are: the Details sub-element 534a, the sub-element 536a with the text “Subtopic 1.2”, the sub-element 544a with the text “Subtopic 2.2”, and the picture 550a. Note here that, although a particular element is indicated by the graying (or other color or visual indicator) as being destined for deletion in the new presentation, it can still be selected, such as shown by the underling of the sub-element 536a (made up of the text “Subtopic 1.2”). Advantageously, as mentioned above, this allows the details of that element 536a to still be displayed in the selected element area 570 (albeit with the Priority value in the indicator 572a and content window 576a being likewise grayed out to further indicate intended deletion) so the user can have the option to override the specified deletion in some manner, for example, by changing the value in the Priority indicator 572a or checking the check box 578 to require this element 536a be included in the new presentation.
As result of the approach described above that modified the original presentation based upon priority, it can now be seen that the slide's Time indicator 564a value has now been reduced from 47 seconds (in
The reviewer of the presentation could then, for example, choose to modify the Priority indicator 572a value of the selected element or select the check box 578, thereby respectively affecting its potential inclusion relative to some other element(s) or forcing this element to be included irrespective of priority setting and/or time. Upon doing so, the system (tool) can then automatically adjust the presentation using the new setting(s) and produce another modified presentation for review.
This application has been described above with reference to flow chart illustrations and/or block diagrams of methods, apparatus (systems) and computer program products according to one or more embodiments. It is understood that some or all of the blocks of the flow chart illustrations and/or block diagrams, and combinations of blocks in the flow chart illustrations and/or block diagrams, can be implemented by computer program instructions. The computer program instructions may also be loaded onto the computing system to cause a series of operational steps to be performed on the computer to produce a computer implemented process such that the instructions that execute on the computer provide processes for implementing the functions/acts specified in the flowchart and/or block diagram block(s). These computer program instructions may be provided to the CPU of the computing system such that the instructions, which execute via the CPU of the computing system, create means for implementing the functions/acts specified in the flowchart and/or block diagram block(s).
These computer program instructions may also be stored in a non-transient computer-readable medium that can direct the computing system to function in a particular manner, such that the instructions stored in the computer-readable medium implement the function/act specified in the flowchart and/or block diagram block or blocks. Any combination of one or more computer usable or computer readable medium(s) may be utilized. The computer-usable or computer-readable medium may be, for example (but not limited to), an electronic, magnetic, optical, electromagnetic, infrared, or semiconductor system, apparatus, device, or propagation medium. More specific examples (a non-exhaustive list) of the computer-readable medium include the following: an electrical connection having one or more wires, a portable computer diskette, a hard disk, a random access memory, a read-only memory, an erasable programmable read-only memory (e.g., EPROM or Flash memory), an optical fiber, a portable compact disc read-only memory, an optical storage device, a transmission media such as those supporting the Internet or an intranet, or a magnetic storage device. Any medium suitable for electronically capturing, compiling, interpreting, or otherwise processing in a suitable manner, if necessary, and storing into computer memory may be used. In the context of this disclosure, a computer-usable or computer-readable medium may be any medium that can contain, store, communicate, propagate, or transport the program for use by or in connection with the instruction execution system, apparatus, or device. The computer-usable medium may include a propagated data signal with the computer-usable program code embodied therewith, either in base band or as part of a carrier wave. The computer usable program code may be transmitted using any appropriate medium, including (but not limited to) wireless, wire line, optical fiber cable, RF, etc.
Having described and illustrated the principles of this application by reference to one or more example embodiments, it should be apparent that the embodiment(s) may be modified in arrangement and detail without departing from the principles disclosed herein and that it is intended that the application be construed as including all such modifications and variations insofar as they come within the spirit and scope of the subject matter disclosed.
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Number | Date | Country | |
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Number | Date | Country | |
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Parent | 14526769 | Oct 2014 | US |
Child | 16423223 | US |