Patent Application
20120110475
The present invention relates to electronic meetings, and specifically, to an apparatus and method for dynamically controlling the process of an electronic meeting.
Electronic meeting system makes individuals distributed geographically to participate in various multimedia interactions, including video, sound, image, text and/or other types of electronic data transmission, through computer networks, so as to achieve a face-to-face like communication effect. Electronic meetings are usually realized on servers and clients connected with each other via networks, e.g., Internet, wherein one or more attendees, e.g., the host and ordinary attendees of the meeting, can take part in the electronic meeting service provided by the server from their respective client computers through client software, e.g., a browser.
Specifically, after the meeting host logs onto the electronic meeting system on the server through its client and creates a meeting, he/she sends an invitation for the meeting to all the attendees of the meeting by e-mail, instant message or telephone, the invitation having the information of the meeting, such as the scheduled time period, subject, and presentation documents used in the meeting, etc. At the scheduled start time of the meeting, the meeting attendees log onto the electronic meeting system on their respective clients and enter the meeting room of the meeting. The meeting room, which also can be called meeting context, actually refers to a set of relevant resources of the electronic meeting to which the meeting attendees are authorized to access, including: the presentations that the meeting attendees can see, others' speeches that can be heard, documents that can be browsed, documents that can be downloaded, and information like texts, audios and videos that can be sent. A meeting room usually has a visualized representation on a meeting attendee's client screen.
Some types of electronic meetings, e.g., invention review meetings, may need to review a plurality of inventions made by different reviewees. In such an electronic meeting, some meeting attendees are reviewers, who can attend the entire electronic meeting; and others are reviewees, each of whom can only attend the part related to him or her (which can be referred to as a sub-meeting), and can not attend other reviewee's parts not related to him or her, because the contents of each invention should be confidential to other reviewees than the inventor.
However, in an existing electronic meeting system, once an attendee logs onto the electronic meeting system by means of, e.g., inputting the name and password and enters the meeting room of the electronic meeting, the attendee can directly attend the current sub-meeting, no matter whether or not this sub-meeting is the sub-meeting that he/she belongs to. Since the actual start times and end times of the sub-meetings of the electronic meeting are usually different from the scheduled start times and end times in the meeting invitation, the attendees of a sub-meeting may log onto the electronic meeting system before or after their sub-meeting, and thus attend a sub-meeting that he/she is not supposed to attend, or he/she may be late for attending the sub-meeting which he/she is supposed to attend. When a sub-meeting is over, although the attendees of the sub-meeting should log off, this only depends on the logoff operation of the attendees themselves, and the host or administrator of the meeting can not force the attendees of the sub-meeting to log off.
In an existing electronic meeting system, it is also contemplated that when each sub-meeting of the electronic meeting ends and the next sub-meeting begins, the host or the like notifies every attendee involved in the current sub-meeting to log off the electronic meeting system and notifies every attendee involved in the next sub-meeting to log onto the electronic meeting system by telephone, instant message etc. Such a manner in which the host or the like manually notifies, at different times, each attendee of each sub-meeting to log off or attend sub-meetings is obviously cumbersome, low-efficient and time-consuming. Moreover, this still cannot actually solve the problem that the attendees of one sub-meeting will attend other sub-meetings unconsciously or consciously.
In order to overcome the disadvantages in the prior art, the technical solution of the present invention is presented.
According to one aspect of the present invention, there is provided a computer-implemented apparatus for dynamically controlling the process of an electronic meeting, wherein the electronic meeting includes at least two sub-meetings, the apparatus comprising: a monitoring module for monitoring the occurrence of a trigger event for triggering switching between different sub-meetings during the process of the electronic meeting; and a control module for: breaking a connection between attendees of the current sub-meeting and the meeting resources defined in a main meeting room of the electronic meeting in response to monitoring the occurrence of the trigger event by the monitoring module; determining a next sub-meeting of the electronic meeting and its attendees according to a meeting agenda, wherein the meeting agenda specifies a sequence of the sub-meetings constituting the electronic meeting and at least one attendee of each sub-meeting; and establishing a connection between the attendees of the next sub-meeting and the meeting resources defined in the main meeting room.
According to another aspect of the present invention, there is provided a computer-implemented method for dynamically controlling the process of an electronic meeting, wherein the electronic meeting includes at least two sub-meetings, the method comprising: monitoring the occurrence of a trigger event for triggering switching between different sub-meetings in the process of the electronic meeting; breaking a connection between the attendees of the current sub-meeting and the meeting resources defined in the main meeting room of the electronic meeting in response to monitoring the occurrence of the trigger event by the monitoring module; determining a next sub-meeting of the electronic meeting and its attendees according to a meeting agenda, wherein the meeting agenda specifies a sequence of the sub-meetings constituting the electronic meeting and at least one attendee of each sub-meeting; and establishing a connection between the attendees of the next sub-meeting and the meeting resources defined in the main meeting room.
In other illustrative embodiments, a computer program product comprising a computer readable storage medium having a computer readable program is provided. The computer readable program, when executed on a computing device, causes the computing device to perform various ones of, and combinations of, the operations outlined above with regard to the method illustrative embodiment.
Since the apparatus of the present invention automatically kicks out the attendees of the current sub-meeting from the main meeting room and adds the attendees of the next sub-meeting to the main meeting room during the process of the electronic meeting, in response to a monitored trigger event, it realizes dynamic control of the electronic meeting process, and effectively avoids the attendees of a sub-meeting from attending other sub-meetings, and also avoids the low-efficiency and non-effectiveness when of manually notifying attendees of different sub-meetings to attend and log off the sub-meetings.
The appended claims set forth the inventive features which are considered characteristic of the present invention. However, the invention itself and its preferred embodiments, additional objects, features and advantages will be better understood by referring to the detailed description of the exemplary embodiments when read in conjunction with the attached drawings, in which:
Embodiments of the present invention will now be described with reference to the accompanying drawings. In the following description, numerous details are described to enable the present invention to be fully understood. However, it is obvious to those skilled in the art that the realization of the present invention can exclude some of these details. In addition, it should be appreciated that the present invention is not limited to the described specific embodiments. In contrast, it is contemplated to implement the present invention by using any combination of the following features and elements, no matter whether they involve different embodiments or not. Therefore, the following aspects, features, embodiments and advantages are only illustrative, rather than elements or limitations of the appended claims, unless explicitly stated otherwise in the claims.
Now referring to
Now referring to
According to an embodiment of the present invention, the control module 202 is further for: determining the sub-meeting to which a user belongs according to the meeting agenda in response to receiving a request of the user to log onto the electronic meeting; determining whether the sub-meeting to which the user belongs is the current sub-meeting in progress; in response to the determination being yes, establishing a connection between the user and the meeting resources defined in the main meeting room of the electronic meeting; and in response to the determination being no, establishing a connection between the user and the meeting resources defined in a waiting room of the electronic meeting. And according to a further embodiment of the present invention, the control module 202 is further for breaking the connection between the attendees of the next sub-meeting and the meeting resources defined in a waiting room of the electronic meeting before, after or at the same time as establishing the connection between the attendees of the next meeting and the meeting resources defined in the main meeting room of the electronic meeting.
Now referring to
As shown, in step 1, the attendees send a logon request to the electronic meeting system by their clients. Since the computer-implemented apparatus 101 for dynamically controlling the process of an electronic meeting according to an embodiment of the present invention is located between the clients of the attendees and the server where the electronic meeting system resides, the logon request is received by the control module 202 in the apparatus 101. As known by those skilled in the art, a logon request usually includes a username and password, and the username and password need to be verified after the logon request is received. Since this belongs to contents of the prior art, this is omitted here.
In step 2, the control module 202 determines the sub-meeting to which the attendee belongs by querying a meeting agenda stored in the electronic meeting system.
The meeting agenda specifies a sequence of the sub-meetings constituting the electronic meeting and the attendees of each sub-meeting, and preferably, it may also specify the scheduled start time and end time of each sub-meeting, and optionally, it may further specify other information like subject, attached documents or attached document page ranges, CC list, BCC list, of each sub-meeting.
As known by those skilled in the art, what
The meeting agenda may be created in the electronic meeting system in advance through a meeting agenda creating module by the host or other relevant persons, and stored in the electronic meeting system. The creating module may be a module for creating a meeting agenda in an existing electronic meeting system, a text editing module or data structure creating module in the prior art, or a dedicated meeting agenda creating module in the computer-implemented apparatus 101 for dynamically controlling the process of an electronic meeting according to the embodiment of the present invention.
Now returning to
According to an embodiment of the present invention, the trigger event comprises any one of the following: receiving a request for closing an attached document for the current sub-meeting; receiving a request for opening an attached document for the next sub-meeting; detecting that the attached document for the current sub-meeting is closed; detecting that the attached document for the next sub-meeting is opened; receiving a request of turning to an attached document page for the next sub-meeting; detecting turning to an attached document page for the next sub-meeting; and a button for triggering switching between sub-meetings being pressed.
The attached document refers to the document for presentation in the sub-meeting, e.g., a PPT document. In some meetings, different sub-meetings may have different attached documents, in which case, the attached document for the current sub-meeting being closed or receiving the corresponding close request means that the current sub-meeting is over, and thus it may be used as a trigger event for triggering the switching from the current sub-meeting to the next sub-meeting; similarly, the attached document for the next sub-meeting being opened or receiving the corresponding open request means that the next sub-meeting is ready to start, and thus it may also be used as a trigger event for triggering the switching from the current sub-meeting to the next sub-meeting. In some other meetings, different sub-meetings share the same attached document but have different attached document page ranges, in which case, turning from the attached document page range of the current sub-meeting to the attached document page range of the next sub-meeting or receiving the corresponding request means that the current sub-meeting ends and the next sub-meeting starts, and thus it may be used as a trigger event for triggering the switching from the current sub-meeting to the next sub-meeting. Of course, a button may be provided in the apparatus of the present invention for the meeting host or other people to trigger the switching from the current sub-meeting to the next sub-meeting by manually clicking it, and thus manually clicking the button may be used as a trigger event for triggering the switching from the current sub-meeting to the next sub-meeting.
According to an embodiment of the present invention, the computer-implemented apparatus 101 for dynamically controlling the process of an electronic meeting may further includes an optional trigger event designating module for designating a trigger event. The trigger event designating module may be a text editing module or configuration module in the prior art, or may be a dedicated trigger event designating module in the apparatus 101 of the present invention. In some other embodiments of the present invention, the trigger event may be built-in in the computer-implemented apparatus 101 for dynamically controlling the process of an electronic meeting, and does not need to be designated and cannot be changed, thus the apparatus 101 will exclude the trigger event designating module.
Now returning to
In step 5, in response to the above determination being yes, the attendee is transferred to the main meeting room of the electronic meeting. As known by those skilled in the art, the main meeting room of the electronic meeting may be created in advance by, e.g., the host, of the electronic meeting based on the meeting agenda via the electronic meeting system. The main meeting room of the electronic meeting defines a set of meeting resources that the attendees of the electronic meeting are authorized to access. For example, an attendee that enters the main meeting room may view the document presentation of the electronic meeting, hear the speeches of other attendees and raise questions and so on. Therefore, this step actually establishes a connection between the attendee and the meeting resources defined in the main meeting room of the electronic meeting.
In step 6, in response to the above determination being no, the attendee is transferred to a waiting room. The waiting room may be specific to the sub-meeting, i.e., each sub-meeting has its own waiting room, or may be shared by all the sub-meetings of the electronic meeting. The waiting room may be created in advance according to the meeting agenda by the computer-implemented apparatus 101 for dynamically controlling the process of an electronic meeting (for example, by a waiting room creating module included in the apparatus 101). The waiting room defines a group of meeting resources that the attendees entering the waiting room are authorized to access. For example, the attendees entering the waiting room may discuss with each other, but can not watch or hear the presentation or speeches in the main meeting room. Therefore, this step actually establishes a connection between the attendee and the meeting resources defined in the waiting room.
In step 7, the attendees that enter the waiting room or the main meeting room access the meeting resources defined in the waiting room or the main meeting room, respectively.
According to an embodiment of the present invention, the computer-implemented apparatus 101 for dynamically controlling the process of an electronic meeting may further include an optional invitation module for, before the meeting starts, sending invitations for attending the corresponding sub-meetings to the attendees of each sub-meeting. The invitation may be generated according to the above-mentioned meeting agenda. The invitation module sends invitations to the attendees of each sub-meeting according to information of the sub-meeting sequence, subjects, attendees, scheduled start time and end time of each sub-meeting defined in the meeting agenda. Thus, the attendees of each sub-meeting will receive the invitation for attending the sub-meeting that he/she is involved, rather than the invitation for attending the whole meeting. For example, for the exemplary meeting agenda shown in
And for the attendees that are supposed to attend both subject2 and subject3 (i.e., the attendees that belong to both Attendee list2 and Attendee list3), they will receive the invitation shown as follows:
Now referring to
As shown, in step 1, the monitoring module 201 monitors an occurrence of the trigger event, and notifies the occurrence of the trigger event to the control module 202. According to an embodiment of the present invention, the monitoring module 201 will store the monitored trigger event, so as to determine the current progress of the electronic meeting according to the stored trigger events and the meeting agenda.
In step 2, the control module 202 determines the attendees of the current sub-meeting, as well as the next sub-meeting and the attendees of the next sub-meeting by querying the meeting agenda stored in the electronic meeting system.
In step 3, the control module 202 kicks out the attendees (denoted as attendee B in the figure) of the current sub-meeting from the main meeting room, and optionally transfers them to a waiting room of the current sub-meeting. That is to say, it breaks the connection between the attendees of the current sub-meeting and the meeting resources defined in the main meeting room, and optionally establishes a connection between the attendees of the current sub-meeting and the meeting resources defined in the waiting room. Thus, the attendees of the current sub-meeting may no longer access the meeting resources defined in the main meeting room, and is optionally authorized to access the meeting resources in the waiting room. Of course, the control module 202 may also directly log off the attendees of the current sub-meeting from the electronic meeting system.
In step 4, the control module 202 adds the attendees of the next sub-meeting (denoted as attendee A in the figure) to the main meeting room. That is to say, it cancels the access authorization and operation authorization of the attendees of the next sub-meeting to the meeting resources defined in the waiting room, and establishes access authorization and operation authorization of the attendees of the next sub-meeting to the meeting resources defined in the main meeting room. Thus, the attendees of the next sub-meeting will be authorized to access the meeting resources defined in the waiting room and perform relevant operations.
Above is described the computer-implemented apparatus 101 for dynamically controlling the process of an electronic meeting according to an embodiment of the present invention and its operations by referring to the accompanying drawings. It should be pointed out that, the above description is only exemplary, and not limitation to the present invention. In other embodiments of the present invention, the apparatus 101 may have more, less or different modules, and the functions of the respective modules and the operations performed may be different from that is described.
Now referring to
As shown, in step 601, a request of an attendee to log onto the electronic meeting system is received.
In step 602, the sub-meeting to which the attendee belongs is determined by querying the meeting agenda.
In step 603, the current sub-meeting in progress is determined by checking stored triggered events.
In step 604, it is determined whether the sub-meeting to which the attendee belongs is the current sub-meeting in progress.
At step 605, in response to the determination being yes, the attendee is added to the main meeting room, i.e., establishing a connection between the attendee and the meeting resources defined in the main meeting room.
At step 606, in response to the determination being no, the attendee is added to a waiting room, i.e., establishing a connection between the attendee and the meeting resources defined in the waiting room. Thus, when it is determined by monitoring the trigger event that the sub-meeting to which the attendee belongs starts, the attendee can be transferred from the waiting room to the main meeting room.
Now referring to
In step 701, the trigger event is monitored.
In step 703, the current sub-meeting is determined. For example, the current sub-meeting may be determined by checking the occurred trigger events.
In step 704, the attendees of the current sub-meeting are kicked out from the main meeting room, i.e., breaking the connection between the attendees and the meeting resources defined in the main meeting room.
In step 706, the next sub-meeting and its attendees are determined by querying the meeting agenda.
In step 707, the attendees of the next sub-meeting are transferred from the waiting room to the main meeting room, i.e., breaking the connection between the attendees and the meeting resources defined in the waiting room, and establishing a connection between the attendees and the meeting resources defined in the main meeting room.
Now referring to
In step 701, the trigger event is monitored.
In step 702, it is determined whether the meeting is in progress. There are many ways to determine whether the meeting is in progress, e.g., by querying whether there are monitored and stored trigger events. If the determination is yes, then performing step 703; otherwise, performing step 706.
In step 703, the current sub-meeting is determined. For example, the current sub-meeting may be determined by checking the occurred trigger events.
In step 704, the attendees of the current sub-meeting are kicked out from the main meeting room, i.e., breaking the connection between the attendees and the meeting resources defined in the main meeting room.
According to an embodiment of the present invention, after the attendees of the current sub-meeting are kicked out from the main meeting room, the attendees of the current sub-meeting may be transferred to a waiting room, where the attendees of the current sub-meeting may continue to discuss relevant contents with each other. Of course, in some other embodiments of the present invention, after the attendees of the current sub-meeting are kicked out from the main meeting room, the attendees of the current sub-meeting are logged off from the meeting and the electronic meeting system.
In step 705, it is determined whether the current sub-meeting is the last sub-meeting by querying the meeting agenda. If the determination is yes, then performing step 708, and the meeting ends; if the determination is no, then performing step 706.
In step 706, the next sub-meeting and its attendees are determined by querying the meeting agenda.
In step 707, the attendees of the next sub-meeting are transferred from the waiting room to the main meeting room, i.e., breaking the connection between the attendees and the meeting resources defined in the waiting room, and establishing the connection between the attendees and the meeting resources defined in the main meeting room.
Above is described the computer-implemented method for dynamically controlling the process of an electronic meeting according to an embodiment of the present invention. It should be pointed out that, the above description is only exemplary, and not limitation to the present invention. In some other embodiments of the present invention, the method may have more, less or different steps, and the order among the respective steps may be different from that is described.
Now referring to
The present invention can be realized in hardware, software, or a combination thereof. The present invention can be realized in a computer system in a centralized manner, or in a distributed manner, in which, different components are distributed in some interconnected computer system. Any computer system or other devices suitable for executing the method described herein are appropriate. A typical combination of hardware and software can be a computer system with a computer program, which when being loaded and executed, controls the computer system to execute the method of the present invention, and constitute the apparatus of the present invention.
The present invention can also be embodied in a computer program product, which can realize all the features of the method described herein, and when being loaded into a computer system, can execute the method.
Although the present invention has been illustrated and described with reference to the preferred embodiments, those skilled in the art will understand that various changes both in form and details may be made thereto without departing from the spirit and scope of the present invention.
| Number | Date | Country | Kind |
|---|---|---|---|
| 201010528837.5 | Oct 2010 | CN | national |
