Patent Grant
9552571
The present disclosure relates to meeting scheduling and notifying interested parties of such scheduling.
Portable electronic devices including, for example, smart telephones and wireless PDAs are becoming increasingly common and typically integrate functions of personal information management such as calendaring and data communications such as e-mail, World Wide Web browsing and telecommunications in a single device. Such devices run on a wide variety of networks from data-only networks such as Mobitex and DataTAC to complex voice and data networks such as GSM/GPRS, CDMA, EDGE, UMTS and CDMA2000 networks.
It is common for individuals to use such portable electronic devices for storing calendar events for display on the device in an electronic calendar. Some portable electronic devices allow the user of the device to schedule meetings with invitees by creating a new calendar event and entering information such as the time of the meeting, the location and contact information of the invitees. An electronic message is then sent to the invitees in the form of an invitation to the meeting, typically via electronic mail (e-mail). Such electronic invitations provide the invitee with the option to accept or decline the invitation to the meeting. If accepted, the meeting is stored as a calendar event in the electronic calendar of the invitee.
In some cases, it is desirable to advise an interested party of a meeting taking place. For example, a person may wish to be advised that a particular meeting is taking place and may even be interested in the outcome. However, that person does not wish to be present at the meeting. To ensure that such a person is advised of the meeting, the organizer of the meeting can choose to simply add the interested party as an invitee and expect the invitee to decline the meeting invitation. Unfortunately, when the meeting invitation is declined, the meeting information is not saved for the interested party to view later. Alternatively, the organizer can send a separate e-mail to the interested party, after scheduling of the meeting, to advise the party of the meeting particulars. Of course, this requires that a separate e-mail be sent, duplicating much of the information already input when scheduling the meeting. Further, these efforts must be repeated in the event of changes to the meeting schedule.
Improvements in notifying interested parties of meeting scheduling are desirable.
The embodiments described herein will be better understood with reference to the description and to the following Figures, in which:
In the following description, specific details are set forth for the purpose of thorough understanding and explanation of embodiments of the present application. It will be understood, however, that the present application is not limited to the specific details set forth herein. Those skilled in the art will recognize that certain structures and method steps can vary from those described herein.
Referring to
Referring now to
In the present embodiment, the portable electronic device 20 is a two-way RF communication device having voice and data communication capabilities. The portable electronic device 20 also includes Internet communication capabilities. Two-way RF communication is facilitated by a communications subsystem 46 that is used to connect to and operate with a data-only network such as Mobitex or DataTAC, or a complex voice and data network such as a GSM/GPRS, CDMA, EDGE, UMTS or CDMA2000 network, via the antenna 48.
As indicated above, the flash memory 42 stores a plurality of applications executable by the microprocessor 38 that enable the portable electronic device 20 to perform certain operations including the communication operations referred to above. Applications software is provided including, for example, PIM applications such as an electronic mail (messages) application, an address book application, a tasks application, and a calendar application, as well as other applications such as a Web browser application, an options application and a profiles application.
In a data communication mode, a received signal such as a text message or Web page download is processed by the communications subsystem 46 and input to the microprocessor 38 for further processing of the received signal for output to the LCD display 24. A user of the portable electronic device 20 can also compose data items within a software application such as an e-mail messaging application using the keypad 34, for example, in conjunction with the trackwheel 30 and the LCD display 24. Such composed items can then be transmitted over the communications network through the communications subsystem 46 and antenna 48.
Although not shown, a short-range communications subsystem can also be provided for communication between the portable electronic device 20 and other devices or systems. Such short-range communications subsystems include, for example, an infrared device as well as associated components and circuitry, and a Bluetooth™ communication system.
A rechargeable battery 62 such as a Li-ion battery is provided for powering the portable electronic device 20.
The user can power down the portable electronic device 20 to a power-off or low-power state by pressing a power on/off button (not shown). Alternatively, the device can be powered up or powered down using a combination of buttons that activate the on/off circuitry 54. As indicated above, the portable electronic device 20 includes an internal timer 56 that can also deliver an interrupt on the interrupt line 58 to power up the portable electronic device 20 when the portable electronic device 20 is in a power-down state and to power down the device when the portable electronic device 20 is in the power-up state. The internal timer 56 is responsible for keeping track of the date and time when the portable electronic device 20 is turned off. A main oscillator 60 is also provided for generating a relatively high-frequency (MHz) clock signal compared to that generated by the oscillator that is part of the internal timer 56 (tens of kHz). The main oscillator 60 includes circuitry that operates when the portable electronic device is on for providing a clock signal to the microprocessor 38 and other components.
Referring to
It will be appreciated that the Calendar application is used for providing a graphical user interface (GUI) for the user to create calendar events and for storage of the calendar events in a database at the flash memory 42, when executed by the processor 38. The Calendar application is used for creating, displaying and storing calendar events such as appointments, lectures, exams, movies, meetings, performances, dinners, ceremonies, etc. as described below. Each calendar event includes a variety of information including a name, a date and time of the event as well as a user-selectable reminder time for the event. For example, the calendar event can include a reminder such as an audible alarm, a visual alarm or even a kinetic alarm such as a vibration, set for a user-selected time prior to the start time of the event to thereby remind the user of the event. The calendar events are viewed using a calendar view in the Calendar application. The calendar view can be any one of a month view, a week view, a day view and an agenda view. Selection of a calendar event in the calendar view results in display of the particulars of that event.
The Messages application is used for data communication between electronic devices, in the form of SMS (Short Message Service) messages or e-mail messages. A user of the portable electronic device 20 can compose, for example, e-mail messages within the Messages application using the keypad 34, for example, in conjunction with the trackwheel 30 and the LCD display 24. Such composed items can then be transmitted over the communications network through the communications subsystem 46 and antenna 48. Similarly, messages, such as e-mail messages, can be received at the portable electronic device 20, via the antenna 48 and communications subsystem 46; further processed at the microprocessor 38 for display on the LCD display 24 using the Messages application.
A method of providing a meeting notification will now be described in accordance with an aspect of one embodiment. The method includes adding an observer to a calendar event in a calendar graphical user interface displayed on the LCD display 24 at a portable electronic device 20 of an organizer of the calendar event. The calendar event is saved associated with the observer at the organizer portable electronic device 20, and sent to a portable electronic device of an observer via an electronic message from the organizer portable electronic device 20. The electronic message includes the calendar event for storage at the observer portable electronic device with a period of time, associated with the calendar event, indicated as free time in a calendar view.
Reference is now made to
As indicated above,
In the present example, a user of the portable electronic device 20 wishes to schedule a meeting at a particular time. For the purpose of clarity, this person is referred to as the meeting organizer herein. To schedule the meeting using the portable electronic device 20, the meeting organizer presses inwardly on the trackwheel 30 in the direction of arrow “A”, resulting in the display of the submenu of user-selectable options, as shown in
As indicated above, selection of the “New” option from the submenu displayed in
Next, the user adds an observer to the calendar event by selection of an “Add Observer” option from the submenu shown in
Upon completion of entry of the event details including the addition of invitees, and the addition of observers, the user then elects to send the meeting details to the invitees and the observer by selection of a “Send” command from the submenu shown in
In addition to sending an invitation to each of the meeting invitees, the portable electronic device 20 of the meeting organizer determines at step 90 that there is a meeting observer added to the calendar event (step 92). A notification is therefore also sent to the meeting observer (step 94) via e-mail, for example, which is received at the electronic device of the observer. The notification for the observer differs from that sent to the invitee in that there is no invitation to attend the meeting. The observer is also not presented with any options to accept or decline the meeting. Instead, the e-mail received by the observer includes the calendar event for storage at the electronic device of the observer with the duration of the calendar event between the start time and end time automatically indicated as free time.
Additionally, the calendar event is also stored in the flash memory 42 at the portable electronic device 20 of the meeting organizer for display in a calendar view, as shown in
Reference is now made to
The e-mail notification sent from the portable electronic device 20 of the meeting organizer is received at a portable electronic device of the observer (step 100). For the purpose of the present example, the portable electronic device of the observer is similar to that of the portable electronic device of the meeting organizer. It will be appreciated, however that it is not necessary that the portable electronic devices are the same. These electronic devices can differ.
After receipt of the e-mail at the observer portable electronic device, the user selects the Messages application resulting in the display of a list of received electronic messages such as that shown in
In the present example, the meeting observer can select an option to store the calendar event for storage in a calendar view by selection of a “Save to Calendar” option from a submenu when viewing the electronic message, as shown in
Selection of the “Group Meeting” from the calendar view results in the display of the event details as shown in
Reference is now made to
The meeting organizer may wish to make amendments or changes to the calendar event. For example, at the end of the “Group Meeting”, the meeting organizer may wish to make a note or summary of the meeting for storage in association with the calendar event. From the calendar screen shown in
After adding the notes to the “Group Meeting” calendar event, the organizer saves the notes to the calendar event by selecting the “Save” option from a list of options in a calendar event submenu, as shown in
Reference is now made to
The electronic mail notification sent at step 120 is received at the portable electronic device of the observer (step 130) and results in a message displayed in the list of received electronic messages. The open e-mail command is received (step 132) as a result of the observer opening the e-mail, as described above with reference to
In the aspects of embodiments described above, an observer is added to the event details upon creation of the new calendar event. It is possible, however, that no observer is added to the calendar event until after the event is created and saved. Thus, either the original meeting organizer or another person, such as one of the invitees, takes on an organizer role and adds the observer to the calendar event after scheduling. Rather than creating a new calendar event, the observer is added by changing the calendar event to include the observer. In this case, the observer receives an e-mail notification upon saving of the edited calendar event, rather than upon saving of a new calendar event.
It will be appreciated that the portable electronic device of
Reference is again made to
As in the above-described embodiment, the notification is also sent to the meeting observer (step 94) via e-mail, for example, which is received at the electronic device of the observer. Again, the notification for the observer differs from that sent to the invitee in that there is no invitation to attend the meeting. The e-mail received by the observer includes the calendar event for storage at the electronic device of the observer with the duration of the calendar event between the start time and end time indicated as free time. In the present example, however, the observer is given the option of requesting to be removed as an observer.
Referring now to
As described above, the e-mail notification sent from the portable electronic device 20 of the meeting organizer is received at a portable electronic device of the observer (step 200). After receipt of the e-mail at the observer portable electronic device, the user selects the Messages application resulting in the display of a list of received electronic messages such as that shown in
Referring now to
According to one aspect, there is provided a method of providing a meeting notification that includes adding an indication of an observer to a calendar event in a calendar graphical user interface at an organizer electronic device, saving the calendar event associated with the observer at the organizer electronic device, and sending an observer electronic message from the organizer electronic device to an observer electronic device. The observer electronic message includes the calendar event for storage at the observer electronic device with a period time, associated with the calendar event, indicated as free time.
According to yet another aspect, there is provided a electronic device including a housing, a display mounted within the housing, a user input device mounted within the housing, a memory mounted within the housing, a communications system for effecting communication to and from the electronic device, a microprocessor within the housing and connected to the memory, the user input device, the display, and the communications system, and an application for execution by the microprocessor. The application is for adding an indication of an observer to a calendar event in a calendar graphical user interface displayed on the display, saving the calendar event associated with the observer in the memory, and sending an observer electronic message to an observer electronic device via the communications system, the observer electronic message including the calendar event for storage at the observer electronic device with a period of time, associated with the calendar event, automatically indicated as free time.
According to another aspect, there is provided a computer program product for a electronic device, the computer program product including a computer-readable medium having computer-readable code embodied therein for receiving a create-new-calendar-event command and, in response, providing a create-new-calendar-event graphical user interface at the electronic device, receiving event details including an event invitee, adding an observer to the calendar event, saving the calendar event associated with the observer at the organizer electronic device, sending an invitee electronic message from the organizer electronic device to an event invitee electronic device, the invitee electronic message including an invitation for the calendar event, and sending an observer electronic message to an observer electronic device, the observer electronic message including the calendar event for storage at the observer electronic device with a period of time, associated with the calendar event, automatically indicated as free time.
Advantageously, an observer can be added to any calendar event to advise the observer (or observers) of the scheduling of the calendar event. Thus, for example, a manager can be advised of a meeting that the manager does not wish to attend but wishes to be advised of progress of. The observer is not sent an invitation. Instead, the observer is sent an electronic notification that includes the calendar event for storage at the observer electronic device with a period of time, associated with the calendar event, indicated as free time. Thus, the observer is able to schedule other calendar events, such as meetings or appointments on the electronic device, that overlap with the calendar event for which the user is designated an observer, without conflicts arising. Further, any meeting updates and any notes that are added to the meeting are sent to the observer by way of an update message.
While embodiments described herein are described by way of particular examples, it will be understood that modifications and variations to these examples are well within the scope and sphere of the present application. For example, it will be appreciated that the displayed screens can differ. As indicated, the portable electronic device can also differ while still performing the same functions. The options provided and selection of options from menus and submenus can vary while similar functions are still performed by the portable electronic device. Many other modifications and variations may occur to those skilled in the art. All such modifications and variations are believed to be within the sphere and scope of the present application.
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