Patent Grant
11301121
Computer and computer software users have become accustomed to generating, editing, receiving and sending many types of content items, for example, documents of different types, photographs, images, electronic mail items, calendaring items, notes items, and the like. In a typical electronic mail setting, a user often attaches a document or other content item (hereafter referred to as “attachment” or “content item”) to an electronic mail item he/she then sends to a receiving user for review or editing. The receiving user then typically downloads the received attachment to her local computing device or to an enterprise (local or remote) storage depository, for example, a company or school file server or a remote server at which the receiving user has a storage location or at a collaborative file storage location at which the sending user and the receiving user store content items for receiving and editing as part of a collaborative work group of any of a number of types.
That is, many user tasks involve using both content items of various types and electronic communications (e.g., electronic mail) together in a general workflow that involves sending and receiving electronic communications and reviewing various content items. Current software solutions treat electronic communications and content items as two separate entities. Users must do a lot of manual work such as opening received attached content items, editing and saving attached content items, re-attaching edited content items to a subsequent electronic communication, and then sending the communication along with the edited and attached content item to a desired one or more recipients. There is a need for methods and systems for allowing relevant content items to be paired with relevant communications (electronic mail or other types of communications) so that a user may reduce the time-consuming and inefficient process of receiving, storing, editing, storing, retrieving, attaching, and disposing of content items in association with an electronic communications system. It is with respect to these and other considerations that the present invention has been made.
This summary is provided to introduce a selection of concepts in a simplified form that are further described below in the detailed description. This summary is not intended to identify key features or essential features of the claimed subject matter, nor is it intended as an aid in determining the scope of the claimed subject matter.
Embodiments of the present invention solve the above and other problems by providing inline document collaboration workflows. According to embodiments, when a user receives an electronic communication that includes an attached content item, the receiving user may select the attached content item and cause the attached content item to be displayed in an immersive view in proximity to an electronic communication pane in which an electronic communication may be conducted about any topic including the content item that is displayed in proximity to the electronic communication pane. Electronic communications may be conducted without edits to the selected and displayed content item. Alternatively, if the user desires to edit the selected and displayed content item, the user may enter an editing mode wherein functionality associated with a document type of the selected and displayed document may be displayed in the immersive view pane where the selected and displayed document is displayed. Using the provided functionality, the user may edit the displayed document, and according to one embodiment, upon editing the desired document, an instance of the edited document may be automatically saved for subsequent communication. According to one embodiment, upon initiating an editing function with respect to a selected and displayed content item, an electronic communication may be automatically generated in the electronic communication pane for attaching a copy of or pointer to the edited content item and for providing a communication to one or more recipients.
According to one embodiment, a “hide” function may be enabled for hiding temporarily or until subsequently “unhidden” the electronic communication thread to allow a greater display surface space for the selected and viewed or edited content item. In addition, a user may initiate and conduct an electronic communication about a content item by initiating the electronic communication from a client application associated with the content item.
According to another embodiment, a new content item may be generated out of an electronic communications user interface. For example, if a user is utilizing an electronic mail client application and an associated user interface, an insert function may be provided for allowing the user to insert a new content item of various types into the electronic communications user interface. If the user selects to enter a file of a given file type, an instance of a user interface for the selected document type that includes functionality of the associated application, for example, word processing functionality, may be displayed in the immersive view pane of the electronic communication user interface for allowing the user to create a content item of the desired document type.
The details of one or more embodiments are set forth in the accompanying drawings and description below. Other features and advantages will be apparent from a reading of the following detailed description and a review of the associated drawings. It is to be understood that the following detailed description is explanatory only and is not restrictive of the invention as claimed.
The following detailed description refers to the accompanying drawings. Wherever possible, the same reference numbers are used in the drawings and the following description to refer to the same or similar elements. While embodiments of the invention may be described, modifications, adaptations, and other implementations are possible. For example, substitutions, additions, or modifications may be made to the elements illustrated in the drawings, and the methods described herein may be modified by substituting, reordering, or adding stages to the disclosed methods. Accordingly, the following detailed description does not limit the invention, but instead, the proper scope of the invention is defined by the appended claims.
As briefly described above, embodiments of the present invention are directed to providing inline document collaboration workflows. According to embodiments, when a user receives an electronic communication such as electronic mail, text message, instant message, chat message, or the like, where the electronic communication includes an attached content item, for example, a document, dataset, image, and the like, the receiving user may select the attached content item and cause the attached content item to be displayed in an immersive view in a user interface in a side-by-side or top/bottom orientation relative to an electronic communication pane in which an electronic communication may be conducted about any topic including the content item that is displayed in proximity to the electronic communication pane.
Electronic communications may be conducted without edits to the selected and displayed content item. Alternatively, if the user desires to edit the selected and displayed content item, the user may enter an editing mode wherein functionality associated with a document type of the selected and displayed document (for example, a word processing functionality, a spreadsheet functionality, slide presentation functionality, notes taking functionality, and the like) may be displayed in the immersive view pane where the selected and displayed document is displayed. Using the provided functionality, the user may edit the displayed document, and according to one embodiment, upon editing the desired document, an instance of the edited document may be automatically saved with the electronic communication message at an electronic communication server, or alternatively, the changes made to the edited document may be pushed to a corresponding instance of the document stored at another storage location.
Upon initiating an editing function with respect to a selected and displayed content item, an electronic communication may be automatically generated in the electronic communication pane for attaching a copy of or pointer to the edited content item and for providing a communication to one or more recipients to which the edited content item will be sent. Upon sending the automatically-generated communication and the attached edited content item, an electronic communication conversation may be displayed in the electronic communication pane showing a conversation thread associated with the edited content item.
According to one embodiment, a “hide” function may be enabled for hiding temporarily or until subsequently “unhidden” the electronic communication thread to allow a greater display surface space for the selected and viewed or edited content item.
A user may initiate and conduct an electronic communication about a content item by initiating the electronic communication from a client application associated with the content item. For example, if a user is currently editing a spreadsheet document in a user interface provided by a spreadsheet application, electronic communication functionality may be provided in the client application user interface, for example, “reply with changes” or “send document to recipients”, or the like may be provided in the user interface of the client application. Thus, for example, if a user is editing an example spreadsheet document, the user may select a communications functionality, for example, “reply with changes” functionality, and an instance of electronic communications user interface, for example, an electronic mail user interface, may be provided in proximity to the being-edited document or overlaying the being-edited document, and an electronic communication may be automatically generated in the electronic communication user interface for sending the being-edited document to a desired recipient. According to this embodiment, an attachment of the being-edited document may be automatically placed into the automatically-generated electronic communication, so that a recipient of the communication may select the attachment for view and/or editing the being-edited document.
A new content item may be generated out of an electronic communications user interface. For example, if a user is utilizing an electronic mail client application and an associated user interface, an insert function may be provided for allowing the user to insert a new content item of various types into the electronic communications user interface. If the user selects to enter a file of a given file type, for example, a word processing document, a spreadsheet document, a slide presentation document, a notes taking application document, or the like, an instance of a user interface for the selected document type that includes functionality of the associated application, for example, word processing functionality, may be displayed in the immersive view pane of the electronic communication user interface for allowing the user to create a content item of the desired document type. When the user completes creation of the content item of the desired document type, the newly created document may be stored with an electronic communication at a corresponding electronic communication server, or the document may be saved to a different storage location, as desired.
Upon entering edit mode for the document being created, an electronic communication, for example, an electronic mail, may be automatically generated in a corresponding electronic communication pane, and an attachment may be placed in the automatically-generated electronic communication for sending the being-created content item to a desired recipient. According to this embodiment, upon selection of a save and send function, the newly created document may be both saved to a desired location, and the electronic communication may be sent to a desired recipient along with an attachment of the newly created content item or along with a pointer to a storage location of the newly created content item to allow a recipient of the electronic communication to access the newly created content item.
The mailbox server 108 is illustrative of an electronic communication system that may be located local to one of the various users, or that may be located remotely from the various users for allowing electronic mail and other electronic communications between the various users. An example of a server 108 may be an EXCHANGE server from Microsoft Corporation. The electronic communication item 110 (e.g., email item) is illustrative of an electronic communication that may be communicated between one or more users for passing text-based communications, and a variety of attached files, for example, audio files, text files, image files, data files, and the like. The temporary copy of a document 106 is illustrative of a temporary storage of an edited attached content item that is edited in association with an electronic communication item and that is temporarily stored with an electronic communication at the electronic mail server 108 for disposition according to embodiments of the present invention. The collaboration server 112 is illustrative of a local or remote storage repository at which one or more content items may be stored. For example, the collaboration server 112 may be a shared resources server located at an enterprise accessible by the various users, or may be remotely located from the various users at which the various users may store and collaborate on various documents. An example of such a collaboration server 112 may include a SHAREPOINT server or ONEDRIVE server from Microsoft Corporation.
According to embodiments, when an attached content item is received and edited by a given user, a temporary copy 106 of the edited content item is stored with the received electronic communication item 110 at the electronic communication server 108. The content item is only stored at the collaboration server 112 if a given user desires to store the received content item apart from the electronic communication server 108 as described with respect to embodiments illustrated and described herein.
On the right side of the example user interface 200 is displayed an electronic communication viewing pane in which a given electronic communication message or electronic communication conversation thread of items may be displayed for allowing a user to read or otherwise interact with a given electronic communication message, for example, replying to the message, forwarding the message, and the like. That is, upon selection of a given communication item (e.g., an electronic mail item) listed in an inbox displayed in the pane 205, the selected item may be opened in the pane 215 to allow the user to read or respond to the communication item. If the selected communication item contains a thread of multiple communication items comprising a communication conversation, then the entire thread of items may be displayed in the pane 215 to allow the user to navigate through the various items in the thread.
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If a user selects one of the attached content items 220, 225, 230, the selected content item may be displayed in an immersive view pane 237 for allowing a user to view and/or edit the selected content item. As illustrated in
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As should be appreciated, the illustration of the spreadsheet application user interface and associated data is for purposes of example only. That is, electronic communication functionality may be enabled in accordance with the functionality of any software application, for example, a word processing application, a slide presentation application, a notes taking application, a database application, and the like. In addition, the “reply with changes” function 292 is for purposes of example, and is not limiting of other electronic communications functionalities, for example, “forwarding”, “sending”, “send as an attachment”, “forward as an attachment”, and the like. That is, any electronic communication functionality available to an associated electronic communications application, for example, an electronic mail application, may be provided as a selectable functionality in a given software application user interface.
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When generation of the new content item is initiated, the electronic mail item 216 may be automatically generated to allow a user to send the newly-generated content item to a desired recipient upon completion of the content item. According to this embodiment, the automatically-generated electronic mail item 216 may be displayed in the electronic communication pane 215, and attachment 216A may be associated with the electronic mail item 216. Upon selection of the “save and send” function 299, the generated document 298A may be automatically stored with the electronic mail item 216 at the electronic mail box 108, and the attachment 216A may be updated to point to the storage location of the stored document 298A such that a subsequent recipient of the electronic mail item 216 may select the attachment for opening, viewing and editing, if desired the newly-generated document 298A.
Having described the system architecture, various user interface components and various aspects and embodiments of the present invention with respect to
At operation 325, if the user desires to edit the attached and displayed content item, the user may enter an edit mode wherein functionality associated with the content item will be provided. In response to entering the edit mode, an electronic communication may be automatically generated for allowing the user to subsequently send an edited version of the content item to one or more desired recipients. At operation 330, in response to selection of a function for saving edits to the content item and for sending the edited content item to one or more desired recipients, the edited content item may be stored with the electronic mail item in an electronic mail server 108, or the edited content item may be automatically stored in a separate storage location, for example, the collaboration server 112.
At operation 335, when the electronic communication is sent to the desired recipients, the edited content item may be attached to the communication if it is been saved with the email, or a pointer to the saved content item may be attached to the communication to point the recipient of the communication to a storage location for the edited content item. At operation 340, after the automatically-generated communication is sent, the user's electronic communications user interface 200 may return back to a starting configuration, and the user may view a communication conversation including a communication associated with the sent edited content item. At operation 340, hiding an electronic communication may be enabled, if desired.
At operation 345, if a user desires to generate an electronic communication out of a user interface associated with the generation of a given content item, the user may select an electronic communications function from a user interface provided by the associated software application, for example, a word processing application user interface, a spreadsheet application user interface, a slide presentation application user interface, and the like, and at operation 350, a “save and send” function may be utilized for saving edits to an associated content item and for sending a generated and/or edit content item to one or more desired recipients, as illustrated and described above with reference to
At operation 355, if a user utilizing his/her electronic communications application and user interface 200 desires to create a new content item, the user may select to insert a new content item within an electronic communication, as illustrated above with reference to
At operation 365, the content item of the selected file type may be generated. The generated content item may be saved a desired storage location, or if desired, the user may utilize a “save and send” function for saving the generated document with an automatically-generated electronic communication item and for sending the electronic communication item to a desired recipient by attaching the newly-generated content item to the automatically-generated electronic communication item. The routine ends at operation 395.
While the invention has been described in the general context of program modules that execute in conjunction with an application program that runs on an operating system on a computer, those skilled in the art will recognize that the invention may also be implemented in combination with other program modules. Generally, program modules include routines, programs, components, data structures, and other types of structures that perform particular tasks or implement particular abstract data types.
The embodiments and functionalities described herein may operate via a multitude of computing systems including, without limitation, desktop computer systems, wired and wireless computing systems, mobile computing systems (e.g., mobile telephones, netbooks, tablet or slate type computers, notebook computers, and laptop computers), hand-held devices, multiprocessor systems, microprocessor-based or programmable consumer electronics, minicomputers, and mainframe computers.
In addition, the embodiments and functionalities described herein may operate over distributed systems (e.g., cloud-based computing systems), where application functionality, memory, data storage and retrieval and various processing functions may be operated remotely from each other over a distributed computing network, such as the Internet or an intranet. User interfaces and information of various types may be displayed via on-board computing device displays or via remote display units associated with one or more computing devices. For example user interfaces and information of various types may be displayed and interacted with on a wall surface onto which user interfaces and information of various types are projected. Interaction with the multitude of computing systems with which embodiments of the invention may be practiced include, keystroke entry, touch screen entry, voice or other audio entry, gesture entry where an associated computing device is equipped with detection (e.g., camera) functionality for capturing and interpreting user gestures for controlling the functionality of the computing device, and the like.
As stated above, a number of program modules and data files may be stored in the system memory 404. While executing on the processing unit 402, the program modules 406 may perform processes including, but not limited to, one or more of the stages of the method 300 illustrated in
Furthermore, embodiments of the invention may be practiced in an electrical circuit comprising discrete electronic elements, packaged or integrated electronic chips containing logic gates, a circuit utilizing a microprocessor, or on a single chip containing electronic elements or microprocessors. For example, embodiments of the invention may be practiced via a system-on-a-chip (SOC) where each or many of the components illustrated in
The computing device 400 may also have one or more input device(s) 412 such as a keyboard, a mouse, a pen, a sound input device, a touch input device, etc. The output device(s) 414 such as a display, speakers, a printer, etc. may also be included. The aforementioned devices are examples and others may be used. The computing device 400 may include one or more communication connections 416 allowing communications with other computing devices 418. Examples of suitable communication connections 416 include, but are not limited to, RF transmitter, receiver, and/or transceiver circuitry; universal serial bus (USB), parallel, and/or serial ports.
The term computer readable media as used herein may include computer storage media. Computer storage media may include volatile and nonvolatile, removable and non-removable media implemented in any method or technology for storage of information, such as computer readable instructions, data structures, or program modules. The system memory 404, the removable storage device 409, and the non-removable storage device 410 are all computer storage media examples (i.e., memory storage.) Computer storage media may include RAM, ROM, electrically erasable read-only memory (EEPROM), flash memory or other memory technology, CD-ROM, digital versatile disks (DVD) or other optical storage, magnetic cassettes, magnetic tape, magnetic disk storage or other magnetic storage devices, or any other article of manufacture which can be used to store information and which can be accessed by the computing device 400. Any such computer storage media may be part of the computing device 400. Computer storage media does not include a carrier wave or other propagated or modulated data signal.
Communication media may be embodied by computer readable instructions, data structures, program modules, or other data in a modulated data signal, such as a carrier wave or other transport mechanism, and includes any information delivery media. The term “modulated data signal” may describe a signal that has one or more characteristics set or changed in such a manner as to encode information in the signal. By way of example, and not limitation, communication media may include wired media such as a wired network or direct-wired connection, and wireless media such as acoustic, radio frequency (RF), infrared, and other wireless media.
One or more application programs 550 may be loaded into the memory 562 and run on or in association with the operating system 564. Examples of the application programs include phone dialer programs, electronic communication applications, personal information management (PIM) programs, word processing programs, spreadsheet programs, Internet browser programs, messaging programs, and so forth. The system 502 also includes a non-volatile storage area 568 within the memory 562. The non-volatile storage area 568 may be used to store persistent information that should not be lost if the system 502 is powered down. The application programs 550 may use and store information in the non-volatile storage area 568, such as e-mail or other messages used by an e-mail application, and the like. A synchronization application (not shown) also resides on the system 502 and is programmed to interact with a corresponding synchronization application resident on a host computer to keep the information stored in the non-volatile storage area 568 synchronized with corresponding information stored at the host computer. As should be appreciated, other applications may be loaded into the memory 562 and run on the mobile computing device 500.
The system 502 has a power supply 570, which may be implemented as one or more batteries. The power supply 570 might further include an external power source, such as an AC adapter or a powered docking cradle that supplements or recharges the batteries.
The system 502 may also include a radio 572 that performs the function of transmitting and receiving radio frequency communications. The radio 572 facilitates wireless connectivity between the system 502 and the “outside world,” via a communications carrier or service provider. Transmissions to and from the radio 572 are conducted under control of the operating system 564. In other words, communications received by the radio 572 may be disseminated to the application programs 550 via the operating system 564, and vice versa.
The visual indicator 520 may be used to provide visual notifications and/or an audio interface 574 may be used for producing audible notifications via the audio transducer 525. In the illustrated embodiment, the visual indicator 520 is a light emitting diode (LED) and the audio transducer 525 is a speaker. These devices may be directly coupled to the power supply 570 so that when activated, they remain on for a duration dictated by the notification mechanism even though the processor 560 and other components might shut down for conserving battery power. The LED may be programmed to remain on indefinitely until the user takes action to indicate the powered-on status of the device. The audio interface 574 is used to provide audible signals to and receive audible signals from the user. For example, in addition to being coupled to the audio transducer 525, the audio interface 574 may also be coupled to a microphone to receive audible input, such as to facilitate a telephone conversation. In accordance with embodiments of the present invention, the microphone may also serve as an audio sensor to facilitate control of notifications, as will be described below. The system 502 may further include a video interface 576 that enables an operation of an on-board camera 530 to record still images, video stream, and the like.
A mobile computing device 500 implementing the system 502 may have additional features or functionality. For example, the mobile computing device 500 may also include additional data storage devices (removable and/or non-removable) such as, magnetic disks, optical disks, or tape. Such additional storage is illustrated in
Data/information generated or captured by the mobile computing device 500 and stored via the system 502 may be stored locally on the mobile computing device 500, as described above, or the data may be stored on any number of storage media that may be accessed by the device via the radio 572 or via a wired connection between the mobile computing device 500 and a separate computing device associated with the mobile computing device 500, for example, a server computer in a distributed computing network, such as the Internet. As should be appreciated such data/information may be accessed via the mobile computing device 500 via the radio 572 or via a distributed computing network. Similarly, such data/information may be readily transferred between computing devices for storage and use according to well-known data/information transfer and storage means, including electronic mail and collaborative data/information sharing systems.
Embodiments of the present invention, for example, are described above with reference to block diagrams and/or operational illustrations of methods, systems, and computer program products according to embodiments of the invention. The functions/acts noted in the blocks may occur out of the order as shown in any flowchart. For example, two blocks shown in succession may in fact be executed substantially concurrently or the blocks may sometimes be executed in the reverse order, depending upon the functionality/acts involved.
The description and illustration of one or more embodiments provided in this application are not intended to limit or restrict the scope of the invention as claimed in any way. The embodiments, examples, and details provided in this application are considered sufficient to convey possession and enable others to make and use the best mode of claimed invention. The claimed invention should not be construed as being limited to any embodiment, example, or detail provided in this application. Regardless of whether shown and described in combination or separately, the various features (both structural and methodological) are intended to be selectively included or omitted to produce an embodiment with a particular set of features. Having been provided with the description and illustration of the present application, one skilled in the art may envision variations, modifications, and alternate embodiments falling within the spirit of the broader aspects of the general inventive concept embodied in this application that do not depart from the broader scope of the claimed invention.
This application claims the benefit of U.S. Provisional Patent Application No. 61/973,139, filed Mar. 31, 2014.
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| Number | Date | Country | |
|---|---|---|---|
| 20150281150 A1 | Oct 2015 | US |
| Number | Date | Country | |
|---|---|---|---|
| 61973139 | Mar 2014 | US |
