INFORMATION MANAGEMENT METHOD AND INFORMATION MANAGEMENT SYSTEM

Abstract

Provided is an information management method for use in an information management system that includes a coordinate pointing device for identifying a paper medium, and a contents server for managing a digital document, and holds an attribute of the digital document and an attribute of a paper document obtained by printing the digital document on the paper medium, the information management method comprising: judging whether a paper document identified by the coordinate pointing device is a master of a document by referring to an attribute of the paper document; and permitting, when it is judged that the identified paper document is the master of the document, to update information annotated to the identified paper document in a digital document corresponding to the paper document to which the information has been annotated

Description

BRIEF DESCRIPTION OF THE DRAWINGS

The present invention can be appreciated by the description which follows in conjunction with the following figures, wherein:

FIG. 1 is a block diagram of a document management system according to the embodiment of this invention;

FIG. 2 is a block diagram of the contents server according to the embodiment of this invention;

FIG. 3 is a block diagram of the client terminal according to the embodiment of this invention;

FIG. 4 is a block diagram of the document discarding unit according to the embodiment of this invention;

FIG. 5 is a diagram of configuration of the digital document information stored in the contents server according to the embodiment of this invention;

FIG. 6 is a diagram of configuration of the paper document information stored in the contents server according to the embodiment of this invention;

FIG. 7 is an explanatory diagram of the master flag included in the paper document information according to the embodiment of this invention;

FIG. 8 is an explanatory diagram of obtainment of relative coordinates on paper by the digital pen according to the embodiment of this invention;

FIG. 9 is an explanatory diagram showing an example of a stroke set according to the embodiment of this invention;

FIG. 10 is a diagram of configuration of the stroke set information stored in the contents server according to the embodiment of this invention;

FIG. 11 is a diagram of configuration of the stroke coordinate information stored in the contents server according to the embodiment of this invention;

FIG. 12 is a diagram of configuration of the user information stored in the contents server according to the embodiment of this invention;

FIG. 13 is a flowchart of digital document update according to the embodiment of this invention;

FIG. 14 is a flowchart of paper document print processing according to the embodiment of this invention;

FIG. 15 is a flowchart of processing at the time of writing to a paper document according to the embodiment of this invention;

FIG. 16 is a flowchart of digital document update processing according to the embodiment of this invention;

FIG. 17 is a flowchart of paper document discarding processing according to the embodiment of this invention;

FIG. 18 is an explanatory diagram of a meeting attendance table according to the embodiment of this invention;

FIG. 19 is an explanatory diagram showing an example of a user interface;

FIG. 20 is an explanatory diagram showing an example of a user interface;

FIG. 21 is an explanatory diagram showing an example of a user interface;

FIG. 22 is an explanatory diagram showing an example of a user interface;

FIG. 23 is an explanatory diagram showing an example of a user interface;

FIG. 24 is an explanatory diagram showing an example of a user interface; and

FIG. 25 is an explanatory diagram showing an example of a user interface.

Claims

1. An information management method for use in an information management system that includes a coordinate pointing device for identifying a paper medium, and a contents server for managing a digital document, and holds an attribute of the digital document and an attribute of a paper document obtained by printing the digital document on the paper medium, the information management method comprising: judging whether a paper document identified by the coordinate pointing device is a master of a document by referring to an attribute of the paper document; andpermitting, when it is judged that the identified paper document is the master of the document, to update information annotated to the identified paper document in a digital document corresponding to the paper document to which the information has been annotated.

2. The information management method according to claim 1, wherein the paper document has location information which allows the coordinate pointing device to identify a location on the paper document, andwherein the information management method further comprises:identifying, by the coordinate pointing device, the location on the paper document by referring to the location information onto the paper document and obtains a time at which the location is identified,generating, by the contents server, stroke information indicating at least one stroke annotated on the paper document, based on the location on the paper document and the time obtained by the coordinate pointing device.

3. The information management method according to claim 1, further comprising preventing, when it is not judged that the paper document is the master of the document, to update the information annotated to the identified paper document to a digital document corresponding to the identified paper document to which the information has been annotated.

4. The information management method according to claim 1, further comprising: updating, in case of which it is judged that the identified paper document is the master of the document, the information annotated to the identified paper document in the digital document corresponding to the paper document to which the information has been annotated;judging whether the paper document to which the information has been annotated is maintained as the master of the document; andsetting, when it is not judged that the paper document is maintained as the master of the document, the attribute of the paper document to which the information has been annotated to indicate a duplication of the document, and setting an attribute of the digital document updated by using the information annotated to the paper document to indicate a master of the document.

5. The information management method according to claim 1, further comprising: setting, when a plurality of paper documents corresponding to the digital document exist, in case of which an attribute of any of the plurality of paper documents corresponding to the digital document is set to indicate a master of the document, an attribute of the digital document corresponding to the paper document to indicate that a change to the digital document is inhibited; andsetting, in case of which an attribute of none of the plurality of paper documents corresponding to the digital document is set to indicate a master of the document, the attribute of the digital document corresponding to the paper document to indicate a master of the document.

6. The information management method according to claim 5, further comprising managing, when the digital document is the master of the document, coincidence between the content of each of the plurality of paper documents corresponding to the digital document and the content of the digital document.

7. The information management method according to claim 5, further comprising generating a screen which displays information as to the digital document, information as to the plurality of paper documents, and information as to which one of the digital document and the plurality of paper documents is the master of the document.

8. The information management method according to claim 1, further comprising: notifying, at the time of discarding the paper document, in case of which the paper document is the master of the document, that discarding the paper document is inhibited; andholding, in case of which the paper document is not a master of the document, that the paper document has been discarded, after the paper document has been discarded.

9. An information management system, comprising: a coordinate pointing device for identifying a paper medium; anda contents server for managing a digital document,the information management system holding an attribute of the digital document and an attribute of a paper document obtained by printing the digital document on the paper medium,wherein the contents server is configured to:judge whether a paper document identified by the coordinate pointing device is a master of a document by referring to an attribute of the paper document; andpermit, when it is judged that the identified paper document is the master of the document, to update information annotated to the identified paper document in a digital document corresponding to the paper document to which the information has been annotated.

10. The information management system according to claim 9, wherein the paper document has location information which allows the coordinate pointing device to identify a location on the paper document,wherein the coordinate pointing device identifies the location on the paper document by referring to the location information onto the paper document and obtains a time at which the location is identified, andwherein the contents server generates stroke information indicating at least one stroke annotated on the paper document, based on the location on the paper document and the time obtained by the coordinate pointing device.

11. The information management system according to claim 9, wherein when it is not judged that the paper document is the master of the document, the contents server prevents to update the information annotated to the identified paper document to a digital document corresponding to the identified paper document to which the information has been annotated.

12. The information management system according to claim 9, wherein the contents server is configured to: update, in case of which it is judged that the identified paper document is the master of the document, the information annotated to identified the paper document in the digital document corresponding to the paper document to which the information has been annotated;judge whether the paper document to which the information has been annotated is maintained as the master of the document; andset, when it is not judged that the paper document is maintained as the master of the document, the attribute of the paper document to which the information has been annotated to indicate a duplication of the document, and setting an attribute of the digital document updated by using the information annotated to the paper document to indicate a master of the document.

13. The information management system according to claim 9, wherein the contents server is configured to: set, when a plurality of paper documents corresponding to the digital document exist, in case of which an attribute of any of the plurality of paper documents corresponding to the digital document is set to indicate a master of the document, an attribute of the digital document corresponding to the paper document to indicate that a change to the digital document is inhibited; andset, in case of which an attribute of none of the plurality of paper documents corresponding to the digital document is set to indicate a master of the document, the attribute of the digital document corresponding to the paper document to indicate a master of the document.

14. The information management system according to claim 13, wherein the contents server manages, when the digital document is the master of the document, coincidence between the content of each of the plurality of paper documents corresponding to the digital document and the content of the digital document.

15. The information management system according to claim 13, wherein the contents server generates a screen which displays information as to the digital document, information as to the plurality of paper documents, and information as to which one of the digital document and the plurality of paper documents is the master of the document.

16. The information management system according to claim 9, wherein the contents server is configured to: notify, at the time of discarding the paper document, in case of which the paper document is the master of the document, that discarding the paper document is inhibited; andhold in case of which the paper document is not a master of the document, that the paper document has been discarded, after the paper document has been discarded.