Patent Application
20070174155
In prior business management computer systems, inventory was kept track of in a database. Many different functions within the system had access to the database, and may have made changes to inventory. It was not well controlled, and it was difficult to obtain a picture in time of the status of the inventory. Complex queries and reports may have been used to obtain inventory information from the database. Further, the ability of different functions within the system to modify the inventory data lead to errors and difficulties in reconciling data with real inventories.
A system has a plurality of operational components within a value chain. A due management operational component within the value chain has a due inventory object that may provide central storage for payments due from customers (receivables) and payments due for suppliers (payables) and other payables due for tax and social authorities. A payment operational component within the value chain has a payment registry inventory object that provides central storage for payments received. Due management inventory and payment register inventory may provide unique cash management information.
In the following description, reference is made to the accompanying drawings that form a part hereof, and in which is shown by way of illustration specific embodiments which may be practiced. These embodiments are described in sufficient detail to enable those skilled in the art to practice the invention, and it is to be understood that other embodiments may be utilized and that structural, logical and electrical changes may be made without departing from the scope of the present invention. The following description is, therefore, not to be taken in a limited sense, and the scope of the present invention is defined by the appended claims.
The functions or algorithms described herein are implemented in software or a combination of software and human implemented procedures in one embodiment. The software consists of computer executable instructions stored on computer readable media such as memory or other type of storage devices. The term “computer readable media” is also used to represent any means by which the computer readable instructions may be received by the computer, such as by different forms of electromagnetic transmissions. Further, such functions correspond to modules, which are software, hardware, firmware or any combination thereof. Multiple functions are performed in one or more modules as desired, and the embodiments described are merely examples. The software is executed on a digital signal processor, ASIC, microprocessor, or other type of processor operating on a computer system, such as a personal computer, server or other computer system.
Select inventory objects are used to track inventory. The inventory objects serve as a single point of inventory for an asset being tracked in one embodiment. A system and method are described that utilize several components that perform functions corresponding to a business operation. The components each keep track of documents in the form of prima nota. Prima nota are source documents related to business agreements, such as orders, delivery details, invoices, payments and other business documents. In addition, components may contain inventory objects that serve to track inventory and provide a single point for such inventory. Components may execute transactions that affect the inventory objects. A separate accounting and finance system may be informed of transactions via messaging.
Order inventory object 114 may include an inventory of all current unshipped orders in one embodiment. It is updated by the use of messages generated as a result of transactions. A transaction may be performed by the orders component 110 in response to receipt of an order. A message to update the inventory object 114 may also result from a delivery transaction via delivery component 115.
Deliver component 115 may also include prima nota 117 that contains primary business documents, such as delivery documents, and a material inventory 119, which again may be updated via messages generated by transactions from one or more components.
Invoicing component 120 may also include prima nota 122 that contains primary copies of invoices and other business documents related to functions that the invoicing component 120 performs. Invoicing component 120 may not contain a separate inventory object. It reuses the inventory of the due management component 129. Transactions may result in increases and reductions in the inventory of inventory object 129.
Due management component 125 may also include prima nota 127, such as documents related to amounts due from business partners, collections notices, etc. Due management component 125 may also include a due inventory object that represents amounts due from business partners. It may be updated via messages resulting from transactions in various components, such as invoicing via the invoicing component as represented by line 135. It may also be updated by messages generated from payments received via payment component 130.
Payment component 130 may also include prima nota 132, such as documents related to payments. Payments may take many different forms, such as cash, check, money order, credit card, offsets, and electronic funds transfer. The prima nota may be scanned copies of checks, or associated communications with such payments. The payments are transactions that are processed by the payment component 130 and result in messages incrementing and decrementing a payment register inventory object 134.
In one embodiment, the components perform transactions that modify one or more inventory objects, and also may result in communications of such transactions in the form of messages as indicated at 140, 141, 142, 143 and 144 being sent to a separate accounting/finance system 150. The business operations 100 and accounting/finance system 150 are separate systems that communicate back and forth via messages. In one embodiment, the business operations system 100 is a cash based system, where cash is calculated in real time. The accounting system may operate on an accrual basis. By using messages between these two different systems, and keeping business documents and inventory separate in the operations system, each system is free to select how to handle transactions.
One result of this separation is that a cash management function 155, which may not be associated with any of the listed components, may quickly obtain information on the overall cash position of a business implemented by the components. Two inventory objects, the due management inventory object 129 and the payment register inventory object 134 contain representations of a substantial percentage of the cash position of the business. In one embodiment, it is approximately 80% of the cash position of the business. Thus, in a simple operation involving only two messages to these inventory objects, a good indication of the cash position of the business is easily obtained.
At 220, payments received are tracked in a single point of inventory payment registry inventory object. As the payments are received by a component, messages are generated to increment or decrement the inventory payment registry inventory object. Such payments may be payments in full, or partial payments, and the inventory object is modified correspondingly. Further methods may be used to obtain totals from the inventory object. In one embodiment, such totals are representative of the cash represented in the object.
At 230, such updating of the payments due inventory object and the payment registry received inventory object is done via messages generated in response to transactions. As indicated above, the transactions may be related to invoices being generated, and invoices being paid partially or fully. In further embodiments, components may send messages resulting from transactions to the separate accounting system, which may be based on a different accounting method.
In this manner, single locations may contain the exact inventory for the selected asset. When the due management inventory and payment register inventory objects are queried, they provide a view of the cash situation of the business, accounting for about 80% of cash in one embodiment.
A block diagram of a computer system that executes programming for performing the above functions is shown in
Computer-readable instructions stored on a computer-readable medium are executable by the processing unit 402 of the computer 410. A hard drive, CD-ROM, and RAM are some examples of articles including a computer-readable medium. The term “computer readable medium” is also used to represent electromagnetic transmission of the software. For example, a computer program 425 capable of providing a generic technique to perform access control check for data access and/or for doing an operation on one of the servers in a component object model (COM) based system according to the teachings of the present invention may be included on a CD-ROM and loaded from the CD-ROM to a hard drive. The computer-readable instructions allow computer 410 to provide generic access controls in a COM based computer network system having multiple users and servers.
The Abstract is provided to comply with 37 C.F.R. §1.72(b) to allow the reader to quickly ascertain the nature and gist of the technical disclosure. The Abstract is submitted with the understanding that it will not be used to interpret or limit the scope or meaning of the claims.
