Patent Application
20120233548
Example embodiments described herein relate to communications devices and, in particular, to methods and systems for scheduling follow-up events on such devices.
Communications devices, for example handheld mobile communications devices, may be used to facilitate communications over a network. A common feature of such communications devices is a system or application for scheduling events and setting reminders, i.e. a built-in calendar or events scheduler.
Users of such devices may wish to schedule an event, such as a meeting, by sending a meeting request to other communications devices to be accepted by users of those devices. Before, during, or after a scheduled event, it is sometimes decided that a follow-up event is required, for example to finish incomplete business or to discuss the matter at hand in more detail. It may be cumbersome to set up the follow-up event, for example by creating a new meeting request, because it is difficult and inconvenient to do so (particularly on handheld mobile communications device).
In some circumstances, the same attendees may have scheduled recurring meetings, for example once a month for each and every month. One of the attendees may wish to schedule a follow-up meeting to occur before the next scheduled meeting.
Creating an event, for example a follow-up meeting, typically involves individually entering or selecting all of the recipients of the message or message thread as attendees, entering the date of the meeting, and entering the subject and notes, such as the content of the message or details about the meeting. This can be cumbersome and time-consuming and may lead to errors in the list of attendees, the date, subject and notes.
It would be advantageous to provide for a method and device that improves upon the scheduling of follow-up meetings.
Example embodiments will now be described by way of example with reference to the accompanying drawings, through which like reference numerals are used to indicate similar features.
In one aspect, the present application provides a method for scheduling a future event on a device connected to a network, the device having stored thereon an existing event record, the existing event record having at least date information and subject information. The method includes steps of receiving a request to schedule a follow-up event in relation to the existing event record, creating a follow-up event record, the follow-up event record having a plurality of fields, including a subject field and a date field, and extracting subject information from the existing event record and populating the subject field with the extracted subject information. The method also includes determining whether the existing event record comprises an occurrence of a recurring event having a frequency of recurrence and, if so, selecting a follow-up date based upon the frequency of recurrence, and if not, selecting a follow-up date based upon a default interval. The method further includes steps of populating the date field with the selected follow-up date, and displaying the follow-up event record in a user interface.
In another aspect, the present invention provides a communications device. The device includes a memory storing an existing event record, the existing event record having at least date information and subject information. The device further includes a display, a user input device, a communications subsystem for communicating with remote devices over a network, and a processor for receiving input from the user input device and for controlling the display. The device also includes an event scheduler executable by the processor and configured to receive a request to schedule a follow-up event in relation to the existing event record, and create a follow-up event record, the follow-up event record having a plurality of fields, including a subject field and a date field. The event scheduler is also configured to extract subject information from the existing event record and populate the subject field with the extracted subject information, and determine whether the existing event record comprises an occurrence of a recurring event having a frequency of recurrence and, if so, select a follow-up date based upon the frequency of recurrence, and if not, select a follow-up date based upon a default interval. The event scheduler is further configured to populate the date field with the selected follow-up date. The display is configured to display the follow-up event record in a user interface.
In yet another aspect, the present invention provides a computer program product comprising a computer-readable medium having encoded thereon computer program instructions for scheduling a future event on a device connected to a network, the device having stored thereon an existing event record, the existing event record having at least date information and subject information. The computer executable instructions include instructions for receiving a request to schedule a follow-up event in relation to the existing event record, and creating a follow-up event record, the follow-up event record having a plurality of fields, including a subject field and a date field. They include instructions for extracting subject information from the existing event record and populating the subject field with the extracted subject information. They further include instructions for determining whether the existing event record comprises an occurrence of a recurring event having a frequency of recurrence and, if so, selecting a follow-up date based upon the frequency of recurrence, and if not, selecting a follow-up date based upon a default interval. The computer executable instructions also include instructions for populating the date field with the selected follow-up date, and displaying the follow-up event record in a user interface.
At least one example embodiment includes a method for scheduling a future event on a computer device connected to a network, the computer device having a previously stored event stored thereon. The steps include extracting date information from the previously stored event at the computer device, displaying on a display of the computer device an event scheduling interface for scheduling a future event, the event scheduling interface having a plurality of input fields for receiving information about the future event, the plurality of input fields including an attendee input field and a date input field, populating the attendee input field with attendee information from the previously stored event, determining whether the extracted date information includes information on an interval of recurrence, and if so generating in the computer device a future date in dependence on the interval of recurrence, and if not generating in the computer device a future date of a default duration, and populating the date input field with the future date.
At least one example embodiment includes a communications device configured for connection to a network, the communications device having a previously stored event stored thereon. The device includes a display, a user input device, and a scheduling module. The scheduling module is configured for displaying on the display an event scheduling interface for scheduling a future event, the event scheduling interface having a plurality of input fields for receiving information about the future event, the plurality of input fields including an attendee input field and a date input field. The scheduling module is configured for populating the attendee input field with attendee information from the previously stored event and for populating the date input field with a future date in dependence on the extracted date information.
At least one example embodiment includes a communications device configured for connection to a network, the communications device having a previously stored event stored thereon. The device includes a display, a user input device, and a scheduling module. The scheduling module is configured for displaying on the display a menu having a user selectable icon for scheduling a future event, whereupon selection of the icon displays an event scheduling interface, the event scheduling interface having a plurality of input fields for receiving information about the future event, the plurality of input fields including an attendee input field and a date input field. The scheduling module is configured for populating the attendee input field with attendee information from the previously stored event and for populating the date input field with a future date in dependence on the previously stored event.
The terms “include” and “comprise” are used interchangeably within this document and are non-exhaustive when used, meaning, for example, that elements and items that are identified as including or comprising certain components or features can also include additional components or features that are not expressly identified.
The following description of one or more specific embodiments does not limit the implementation of the invention to any particular computer programming language, operating system, system architecture or device architecture. Moreover, although some embodiments may include mobile devices, not all embodiments are limited to mobile devices; rather, various embodiments may be implemented within a variety of communications devices or terminals, including handheld devices, mobile telephones, personal digital assistants (PDAs), personal computers, audio-visual terminals, televisions, and other devices.
Referring now to the drawings,
In the example embodiment shown in
Signals received by the device 10 from a wireless communication network 50 are input to the receiver of the communication subsystem 11, which may perform such common receiver functions as signal amplification, frequency down conversion, filtering, channel selection and the like. In a similar manner, signals to be transmitted are processed, including modulation and encoding for example, by the DSP and input to the transmitter for digital to analog conversion, frequency up conversion, filtering, amplification and transmission over the wireless communication network 50.
The device 10 includes a microprocessor 38 that controls the overall operation of the device. The microprocessor 38 interacts with the communications subsystem 11 and also interacts with further device subsystems such as a display 22, flash memory 24, random access memory (RAM) 26, one or more auxiliary input/output (I/O) subsystems or devices 28 (e.g. a thumbwheel 28a), serial port 30, keyboard or keypad 32, speaker 34, microphone 36, a short-range communications subsystem 40, and any other device subsystems generally designated as 42.
Referring again to
The microprocessor 38, in addition to its operating system functions, in example embodiments enables execution of software applications 58 on the device. A predetermined set of software applications 58 which control basic device operations, including data and voice communication applications for example, will normally be installed on the device 10 during manufacture. Further software applications 58 may also be loaded onto the device 10 through the wireless communication network 50, an auxiliary I/O subsystem 28, serial port 30, short-range communications subsystem 40 or any other suitable subsystem 42, and installed by a user in the RAM 26 or a non-volatile store for execution by the microprocessor 38. Such flexibility in application installation increases the functionality of the device and may provide enhanced on-device functions, communication-related functions, or both. For example, secure communication applications may enable electronic commerce functions and other such financial transactions to be performed using the device 10.
In a data communication mode, a received signal such as a text message or web page download will be processed by the communication subsystem 11 and input to the microprocessor 38, which further process the received signal for output to the display 22 through the graphics subsystem 44, or alternatively to an auxiliary I/O device 28. A user of device 10 may also compose data items within a software application 58, such as email messages and calendar entries for example, using the keyboard 32 in conjunction with the display 22 and possibly an auxiliary I/O device 28 (e.g. the thumbwheel 28a). Such composed items may then be transmitted and received over a communication network through the communication subsystem 11.
The serial port 30 (which may be for example a universal serial bus (USB) port) in
The short-range communications subsystem 40 is a further component which may provide for communication between the device 10 and different systems or devices, which need not necessarily be similar devices. For example, the subsystem 40 may include an infrared device and associated circuits and components or a Bluetooth™ communication module to provide for communication with similarly enabled systems and devices.
Wireless communication network 50 is, in an example embodiment, a wireless wide area packet data network, (e.g. Mobitex™ or DataTAC™), which provides radio coverage to mobile devices 10. Wireless communication network 50 may also be a voice and data network such as GSM (Global System for Mobile Communication) and GPRS (General Packet Radio System), CDMA (Code Division Multiple Access), or various other third generation networks such as EDGE (Enhanced Data rates for GSM Evolution) or UMTS (Universal Mobile Telecommunications Systems). In some example embodiments, network 50 is a wireless local area network (WLAN), such as for example a network compliant with one or more of the IEEE 802.11 family of standards. In some example embodiments, the device 10 is configured to communicate in both data and voice modes over both wireless WAN and WLAN networks and to roam between such networks.
In some example embodiments, as shown in
The event scheduler 102 is provided for facilitating the scheduling of events, as will be explained in greater detail below. The messaging module 108 enables the device 10 to send and receive messages, such as email messages, over one or more wireless networks 50.
It should be noted that the term “message” is used to designate any type of electronic message such as an email (which may include a thread of emails), text or SMS message, instant message, etc. The term “event” is used to designate any type of event, such as an appointment, a meeting, a conference call, a scheduled task, etc.
The event scheduler 102 may be implemented as part of an electronic messaging application, such as the messaging module 108 or as part of a general event scheduling application, such as the calendar 101. Alternatively, the event scheduler 102 may be implemented as an independent application that communicates with an electronic messaging application and/or a general event scheduling application. The use of calendar applications and electronic messaging applications on PDA-type devices and personal computers to schedule appointments, meetings and the like is common place.
The address book 104 enables contact information, such as telephone numbers, personal identification numbers (PIN), and email and/or instant text messaging addresses, to be stored and accessed on the device 10. As mentioned above, such contact information may be stored in memory 24, within a contact information database 110. The messaging module 108 enables the device 10 to transmit and receive messages over one or more wireless networks 50. In some embodiments, PIN messages may be sent directly from one electronics communications device to another without passing through an employer company's server.
With reference also to
According to example embodiments of the invention, the event scheduler 102 permits a user of the device 10 to set up or schedule an event or event request with other users having communication devices. In some example embodiments, the event scheduler 102 may be used to create a follow-up event of an existing meeting, as will be described in more detail below.
In this regard, reference is now made to
Selection of the “Schedule New Event” item 204 (
In at least some example embodiments, the invited attendees field 213 may be selectively populated with the attendee information stored in address book 104, for example e-mail addresses. In some example embodiments, the attendees field 213 may be populated by typing in the appropriate attendee information (such as e-mail, personal identification number (PIN), etc.) using the keyboard 32. Alternatively, the user may enter additional attendee names manually and these names will be automatically associated with their address/phone number, as stored in address book 104. In some embodiments, the stored contact information database 110 is stored locally in a storage such as flash memory 24 of the device and periodically synchronized with an address book maintained at a personal computer of the user. In other embodiments, the stored contact information may be retrieved from a remote server or computer over wireless network 50 as part of the lookup function.
In at least some example embodiments, referring again to
Once the user is satisfied with the information included in the new event scheduling interface 210, the user can select a “save” item 212 from the menu 209, which in an example embodiment (i) causes the information in the fields of the interface 210 to be saved as the stored event record 112 in a storage of or accessible to the mobile device 10; and (ii) causes the messaging module 108 to send an electronic event notification that includes at least some of the information contained in the fields of the event scheduler interface 210 to the listed invited attendees. Once the information has been saved, the new event will appear as a calendar entry (
If the user has selected the scheduled event to be a recurring event, the scheduled event will appear as a calendar entry (
In some example embodiments, at least one of the attendees may wish to request a follow-up event to a scheduled event, for example to finish incomplete business or to discuss the matter at hand in more detail. In some example embodiments, with reference to
Referring again to
In other example embodiments, when the user selects the schedule follow-up item 228, the event scheduler 102 automatically creates a follow-up event and sends an event notification to the attendees. The event scheduler 102 may select a suitable default date and may send the proposed event to the attendees with little or no further user intervention. Accordingly, this option allows a user to generate a follow-up meeting using only a few commands. This option may be turned on or preconfigured by a user via an options menu. This option may also be a stand-alone icon shown on the interface, for example as a “quick follow-up” icon or button (not shown).
Referring again to
It will be appreciated by those skilled in the art that the desired date of the follow-up event may vary depending on the situation. In some example embodiments, the follow-up event may be scheduled for the next day, next week, next month, next year, etc. In some example embodiments, a default number of days may be pre-configured by the user, for example using an options menu.
In some example embodiments, if the default date for the follow-up event falls on a weekend, for example a Saturday, the event scheduler 102 will automatically select the next appropriate day, for example a Monday (or a Tuesday if the Monday is a holiday).
In some example embodiments, the scheduled event may be an occurrence of a recurring series of events. In such embodiments, the date of the follow-up event may vary depending on the interval of the recurrence. By way of example only, if the interval of the recurrence is weekly, then the default date of the follow-up event may, for example, be the next day. If the interval of the recurrence is monthly, then the default date of the follow-up event may, for example, be the next week. If the interval of the recurrence is yearly, then the default date of the follow-up event may, for example, be the next week or month. In some example embodiments, if the interval of the recurrence is daily, then the follow-up may not be an available option. In other example embodiments, the default date of the follow-up event may for example be the next appropriate time slot, for example after 1 hour. In such an embodiment, a high priority indicator may also accompany the scheduling request. In some example embodiments, the default date of the follow-up event depending on the recurrence may be pre-configured by the user, for example using an options menu.
In yet other embodiments, the follow-up date may be initially based upon a default date as explained above, but may be automatically altered based upon the schedules of the attendees. For example, the event scheduler may retrieve schedule information for each attendee over the network and may compare the schedules to identify a suitable time and/or date. Each of the schedules retrieved by the event scheduler may indicate times during which an attendee is available and times during which the attendee is unavailable. The retrieved schedules need not necessarily reveal the details of events in the attendee's schedules, since the attendee may not wish to reveal the details of his or her schedule. The event scheduler may choose a follow-up date as the next date following the default date during which each of the attendees is available during the default timeslot. In another embodiment, the event scheduler may further select a suitable timeslot as the next sufficiently long timeslot during which none of the attendees is occupied and which occurs no sooner than the default date. Other variations will be appreciated.
In some example embodiments, a device 10 may have other menus having user selectable options for scheduling follow-up events. In some example embodiments, the selection of the open item 222 (
In some example embodiments, referring now to
For example, when the time for a scheduled event occurs, the event scheduler 102 and/or calendar 101 causes an event reminder dialog box to be displayed on screen 44. An example of such an event reminder dialog box 240 is shown in
The above-listed names for each of the plurality of buttons 250 are intended as examples, and the skilled person will understand that any reasonable name could be used. Accordingly, any suitable combination of buttons may be used. In some embodiments, the plurality of buttons may be replaced with any suitable user interface. In some embodiments, if the device 10 is turned off when the scheduled time occurs, the reminder dialog box 240 is displayed the next time the device is activated. Similarly, in some embodiments, if the device 10 is in a locked or inactive state when the scheduled time occurs, the reminder dialog box 240 is displayed when the user next unlocks or activates the device.
The user may select one of the plurality of buttons displayed in dialog box 240 using an auxiliary I/O device 28 such as, for example, the thumbwheel 28a, or the keyboard 32 in conjunction with the display 22.
If the user selects the open button 242, the device 10 will display the details of the event in an interface screen similar to the scheduled event graphical user interface screen 230 (
In some example embodiments, the method 300 begins with storage of an event record in step 301. The event record may include date information 302 and other information 304. The event record may include a data object or other programming structure containing the date information 302 and other information 304 in a prescribed format. Date information 302 may include the date and/or time of the event. Examples of other information 304 may include the subject, the invited attendees, the event location, and any applicable notes.
In step 310, a request for a follow-up event is received in connection with the stored event record. As described above, various user interfaces and menus displayed in connection with the stored event record may offer a follow-up option. The request may, for example, result from a user selection of a follow-up button or item on a menu.
In step 312, the request results in creation or generation of a new record for the follow-up event. In some embodiments, this may include generation of a new object or other programming or data construct. The follow-up event record may have a prescribed structure similar to other events, like the stored event record. The prescribed structure may include a plurality of input fields, including date, time, attendees, subject, etc., fields. Many of these fields are populated in step 314 with the creation of the new follow-up record using data from the stored other information 304.
In step 316, the event scheduler 102 may determine whether the stored event record was configured to be a recurring event. If yes, then the event scheduler selects a follow-up date based upon the frequency of the recurrence, as indicated in step 318. The selected date is prior to the next occurrence of the recurring event. If no, then the event scheduler 102 selects a follow-up date based upon a default duration, shown as step 320. In either case, in step 322 the selected follow-up date is inserted in the date field of the new follow-up event record. The generated follow-up event record may be displayed to the user in a user interface to permit the user to adjust the attendees, date, time, subject, or any other details of the record, as indicated in step 324. The user interface provides a user input to indicate acceptance of the follow-up event record.
Once the user accepts the follow-up event record, then, in step 326, an event notification may be sent to the attendees. In some cases the attendees are invited to accept or decline the proposed follow-up event.
Step 318 involves the determination of an appropriate follow-up date based upon the frequency of the recurring series of events. For example, the existing event record may relate to a monthly recurring meeting; a follow-up date would be selected that occurs prior to the next monthly meeting. A number of algorithms of varying complexity may be used to select an appropriate follow-up date.
In one embodiment, the selection of the follow-up date in the case of a recurring event involves selecting between two or more predetermined time intervals based on the frequency of the recurrence, where the predetermined time interval represents the time interval added to the existing event date to arrive at the follow-up date. In other words, if the recurrence is infrequent, such as every six months or once a year, then the follow-up date may be based upon a predetermined time interval of one month from the existing event date. If the recurrence is more frequent, such as weekly, then the follow-up date may be based upon a predetermined time interval of a day or two from the existing event date. As an example, the following table of recurrence frequencies and their predetermined time intervals may be used:
It will be appreciated that other mappings or correlations between frequency of recurrence and the time interval may be used, depending on the application. It will also be appreciated that the algorithm for selecting an appropriate follow-up date may take into account weekends, holidays, and other such factors.
In one embodiment, the selection of the follow-up date includes adding the time interval to the most recent date of the recurring event. In many cases the most recent date is the date associated with the occurrence in association with which the follow-up request was received. In some instances, the request to schedule the follow-up event may be received well after the occurrence of the most recent date of the recurring event. As a result, the step of selecting a follow-up date may include ensuring that the follow-up date determined using the interval time is after the current date. Alternatively, the follow-up date may be determined by adding the interval time to the current date instead of the most recent date of the existing event. In this case, if the current date is close to the next occurrence of the recurring event, then the follow-up date may be on or after the next occurrence. Accordingly, the step of selecting the follow-up date may include a test to ensure that the follow-up date does not fall on or after the next occurrence of the recurring event.
By way of example, the recurring event may include a monthly meeting, perhaps scheduled for the first Monday each month. During or shortly after one such meeting, one of the attendees may input a follow-up request with respect to the meeting, perhaps because of the need to complete discussion or deliberation regarding a time-sensitive matter. The event scheduler 102 may select a follow-up date based upon the monthly recurrence. In one embodiment, the event scheduler 102 may automatically select a date one week after the most recent Monday meeting, provided that the current date is not more than one week after the most recent Monday meeting. Alternatively, the event scheduler 102 may select a date one week after the current date, where the current date may, for example, be the same day or days after the meeting. In any case, the follow-up date is selected to be between the current date and the date of the next occurrence of the recurring meeting.
It should be understood that while in the above description, the entering of information, selection of items, and the like is performed using the device 10, it is equally possibly these tasks be performed using a computer, for example a conventional desktop computer, in communication with the device 10. Furthermore, the event scheduling described herein can be applied to communications devices other than mobile devices, including stationary computers that are configured to send and receive messages over a network.
While many of the foregoing embodiments relate to the scheduling of follow-up meetings having a plurality of attendees, it will be appreciated that the present application is not limited to events having a plurality of attendees, or events that specify any attendees. In some embodiments, the present application may be implemented with events having no identified “attendees”, such as tasks or reminders.
While the invention has been described in detail in the foregoing specification, it will be understood by those skilled in the art that variations may be made without departing from the scope of the invention, being limited only by the appended claims.
This application is a continuation of U.S. patent application Ser. No. 11/566,769 filed Dec. 5, 2006, hereby incorporated by reference in its entirety.
| Number | Date | Country | |
|---|---|---|---|
| Parent | 11566769 | Dec 2006 | US |
| Child | 13478296 | US |
