1. Field of the Invention
The present invention relates to a system and method for allowing a service provider to keep customers apprised of the status of a service requested by the customer. More particularly, this invention relates to a system and method for informing such a customer that its request for service has been met.
2. Description of Related Art
Customers of service industries (repair shops, restaurants, hair salons, tailors, etc.) can often feel disconnected from a service provider. Service providers are also always trying to improve their customer service to ensure satisfied customers. Service providers often fail to communicate an expected service time, and/or any progress of the service, leaving customers with an uneasy feeling as to the expected completion time, and level of service being provided.
When the service involves repair or maintenance to a customer's personal property, the customer generally worries about when their property will be returned. By way of example only, this is often the case in most vehicle repair shops. Such repair shops require the use of a garage to service vehicles. Customers are asked to wait in a waiting room, or other location outside of the garage, to avoid the excessive noise, debris, safety hazards, or other environmental conditions that make it unpleasant for the customer to wait nearby. Such waiting rooms are often located out of view of the service garage, so waiting customers are unable to gauge the progress of the work being performed. The customer's uncertainty as to the status and progress of vehicle repair, coupled with the customer's reluctance to leave the service location, can often lead to customer frustration and dissatisfaction. In addition, customers are asked to remain on the premises or in a waiting room to allow the service representative to contact the customer regarding the service. Customers may feel as though they cannot leave the premises, to conduct their personal affairs, for fear of missing an important update, or causing an unnecessarily long delay before they can reclaim their property.
Some service providers attempt to update waiting customers as to the status and progress of the requested service, as well as an expected completion time. For example, a service representative might call a customer, or meet with the customer in a waiting area, to provide an estimate of completion time to the customer, either at the start of repair (hand-off) or sometime during the repair. However, such telephone calls/meetings use time that the service representative might more efficiently use to better serve other customers. Furthermore, service representatives typically need to be at the service location to facilitate such customer updates. Service representatives must continually monitor the service status and be cognizant of the customer's location.
In addition, service representatives, restaurant managers, and other employees who regularly interface with customers, sometimes take off-site lunch breaks, or otherwise leave the service location. During such instances, the service representative has difficulty monitoring the status of service requests or reacting to changed circumstances.
Therefore it is an object of the present invention to provide an automated service status update system and related method for keeping customers apprised of the status of the requested service.
It is a further object of the invention to provide such a system that provides customers with multiple options to receive service status updates.
It is another object of the present invention to provide such a system that allows customers to feel more at ease while waiting for the requested service to be completed.
A further object of the invention is to provide prompt notice to customers when the requested service is nearing completion.
It is still another object of the present invention to allow customers to roam from the service location while still allowing such customers to be notified when the requested service is available and/or updated and or/has been completed.
It is yet another object of the present invention to provide such a system that allows customers to make better use of their time while awaiting completion of the requested service.
It is still yet another object of the present invention to allow service providers to work with less interruption from impatient customers.
It is still yet a further object of the present invention to provide such a system that allows service personnel to leave the service location while still permitting such service personnel to remotely update status information.
It is another object of the invention to provide a method to automatically follow-up with customers to ensure their satisfaction, and to allow the service providers to obtain customer feedback.
These and other objects of the present invention will become more apparent to those skilled in the art as the present description proceeds.
Briefly described, and in accordance with a preferred embodiment thereof, the present invention is a system to compute and relay service queue status to customers. A Service Advisor greets a customer and obtains customer service data from the customer. The Service Advisor then inputs this information into an input terminal, usually disposed at the service location. The input terminal is linked to a network allowing the terminal to connect to a server computer. The server receives customer service data, as well as information relating to the status of the service location's facilities. The server computes service completion status data, which preferably includes an estimated end of service time for each customer. Customer service data includes personal information relating to the customers, and service status data includes information as to the amount of time for service, and may also include types of service and projected end time for service. In a preferred embodiment, the customer can view this status information on a display monitor at a waiting room near the service station. The Service Advisor can provide updated information to the customer via the waiting room display monitor, or via a messaging system to notify the customer on a mobile telecommunications device. In another preferred embodiment, the server generates a message that is communicated to the customer over a cellular telephone network.
When it becomes necessary to update the service status data, either due to new service needs, delays, cancellations or the like, the Service Advisor can communicate updated service status data to the server. This information may be referred to as service update data. The server will then compute new expected service completion status data. This new data will also call for a new projected time for service, also referred to as a renewed service time. This information is automatically relayed to the display monitor for display in the waiting room, and can be relayed via text message to a mobile phone, PDA, or any other electronic device capable of information upload as known in the art today or as may become known in the art.
In the preferred embodiment, a trigger is set at a specified time prior to completion of service, such as twenty minutes prior to the computed service completion time, to provide a twenty minute warning. The warning is displayed at the waiting room display monitor and/or via the Service Advisor's mobile device. Such a warning provides the Service Advisor ample time to make any adjustments to the customer's service time, and thereby generate a customer notification update.
The computer network can be a public data information network, such as the Internet, to allow a relatively large number of independent service stations to share the same server. Access to the server via the Internet allows easier access to the server from many terminals. For instance, any computer, laptop, PDA, or mobile phone, that has an Internet connection could access service completion status data, or even input new or changed service requirements and customer service data. A cell phone capable of sending and receiving text messages, and having a graphic display, can serve as an input terminal. Access to the server is protected by a security protocol, such as a user login requirement.
Another aspect of the present invention relates to a method for communicating queue status to customers. In the preferred embodiment, the method generally includes the steps of inputting customer service data through an input terminal over a network to a server. The server then uses the data to compute service completion status data. The service completion status data is then relayed over the network to a display monitor near the service location for being viewed by a customer. If requested by a customer, the service completion status data can also be relayed via text messaging or other notification message to a customer's mobile communication device.
To ensure that the customer is properly apprised of the service status, further communications can also be conveyed to the customer, e.g., information as to how much time is left for service. Such additional information can be indicated on the display monitor, and such information can also be sent to a customer's mobile communications device.
Preferably, data displayed to customers includes a customer identifier (e.g. the customer's name), as well as information regarding the services to be performed. In the preferred embodiment of such method, users are allowed to login to the server over the Internet through various terminals, including, for example, a personal computer or mobile phone.
In the preferred embodiment, promotional messages are also displayed to users on the display monitor, on a user's mobile device, or on the user's computer when logging onto the server.
The method for communicating queue status preferably includes the ability to update service status. Any changes or additions to service requirements and or status can be sent to the server as updated information. These updates allow the server computer to recompute the expected service time, end time, and all related triggers. The updated service completion status data can then be relayed for display on the display monitor or sent out to a mobile telecommunications system as a text message or via email. The updates are viewable through any terminal that logs onto the server.
In the preferred embodiment of the above-described method, the projected end time is displayed on the display monitor. Triggers can be set to modify the display based on certain criteria, such as time until expected completion, and completion of service. Of course, these triggers can also cause update messages to be sent to a user's mobile communications device.
Another aspect of the aforementioned method includes the step of following up with customers. This follow-up can be achieved by sending a message to the customer sometime after the service is complete to obtain customer feedback. If the user initially requested that notifications be sent via mobile text message, then text messaging can be used to contact that customer for such feedback. Even if a customer did not initially request text messages, follow-up messages can still be sent via mobile communications, or any other method capable of facilitating feedback from the customer.
The present invention will be better understood from reading the following description of the preferred embodiments, with reference to the attached drawings, wherein:
For the purposes of illustration, a preferred embodiment of the present invention is described in conjunction with an automobile repair service provider. The customer brings in a car for service and hands-off the vehicle to a Service Advisor. The Service Advisor initially meets with the customer to discuss required repairs and/or anticipated maintenance. Referring to
After the Service Advisor meets with the customer, the car is then temporarily placed in a parking area 11 to wait until a service bay 15 is free, or is moved directly into a service bay 15 for more immediate service. Maintenance requirements and/or necessary repairs are established by service technicians. As shown in
As used herein the term “text message” is intended to include a message of purely textual format, HTML, any design or logo, audio or video message, email, or any communication that is meant to apprise the user of the status of service. As used herein, terms “mobile telecommunications device” or “mobile device”, “wireless device” or “wireless communication device” are intended to include a cellular telephone, a personal digital assistant, a laptop or the like, as well as any terminal that is coupled to a computer network and/or Internet that is capable of receiving text messages, audio messages, or video messages.
Referring to
If desired, the server can be configured to permit customers to login to view a duplicate screen of what is ordinarily displayed on the display monitor in the waiting area. When a customer logs into the system, the corresponding display indicates the particular service data associated with that customer. User identification data may include personal information, and may also include user specific log-on credentials.
Turning briefly to
Returning to step 31 in
As a Service Advisor or Service Department Manager enters status updates, steps 36, 37, 38 and 40 of
An example of a common text-only notification at the outset of service of a vehicle might include the message: “Thank you (customer name) for selecting (service station/franchise) for your car care needs. Your (Year/Make/Model) will be ready at (Time) (Date).” When the current time is within the twenty, or thirty, minute time buffer zone (the buffer zone can be set to any time value specified) prior to computed pick-up time for a particular customer, display monitor 23 is updated, and that particular customer's name will turn green in the display monitor with an arrow pointing to the customer's service line. A Text Message, or other notification, is also sent to the Service Advisor to inform them that the customer's car will be ready soon, and to advise the Service Advisor to make any adjustments as needed.
Referring to
A follow-up may be scheduled with the customer. The follow-up may take the form of an automated text message that might read: “Thank you for using the (service station/franchise) on (Date). If you were not COMPLETELY SATISFIED with our service, please call (Service Advisor) at (phone number).”
In the preferred embodiment, server 20 sends messages via TCP/IP to terminal 22. Terminal 22 could be a spare terminal at service location 13, perhaps located within garage 10, alternatively terminal 22 could represent an off-site computer, for example, a customer's personal computer which connects to remote server 20 over the Internet. Alternatively, server 20 may communicate, e.g. over the Internet, to an SMS server to relay messages to mobile device 21. By way of example, CellTrust Corporation of Scottsdale, Ariz. offers SMS messaging services. A text message can be relayed over the Internet to CellTrust Corporation, along with the telephone number of the cell phone to which such text message is being sent. A CellTrust Corporation SMS server then interfaces with a cellular telephone network for issuing the requested text message to the designated cell phone. Display monitor 23 can be either a dummy terminal, with a constant/periodic connection to the network, or a smart terminal that allows a user to input log-in credentials.
An administrator of service location 13 assigns each Service Advisor a unique set of log-in credentials that include a Username and password. An example password might be “yourname@dealership.com” and the password may be any ASCII character combination, or other secure password as deemed appropriate by the administrator. Each set of log-in credentials will allow the system to identify the relevant Service Advisor who enters data for each customer/vehicle.
The Service Advisors checks the availability and capacity of service to make any necessary time adjustments (step 54). Once server 20 calculates total time required for service (step 55). At step 56, server 20 makes any necessary time adjustments to the total service time to compute a projected end of service time. Once the projected end of service time is computed, at step 59, expected total service time and end of service time will be stored in database 24. Database 24 may also store information for subsequent data mining purposes. The information can then be used to update the display on the display monitor and/or the terminal (step 58). At step 57, various triggers are set to apprise the customer of service status. Triggers set at step 57 may include a notice of when the vehicle is set for service in a service bay; a notice that there is a twenty minute lead time before expected completion; a notice that service is complete; a notice that the vehicle is ready for pick-up; a notice that the vehicle is waiting a set amount of time after service; or any other reasonable message to apprise the customer of service status as set by the Service Advisor, Service Department Manager or requested by the customer.
Once the computations are made by server 20 updated service status is displayed on input terminal 12, as per step 58. Referring to
Customer record row 72 will be color coded to help further identify status in the queue. When the service is expected to be completed within twenty minutes (or other set time), row 72 will take on a new color (e.g., green) to demonstrate this status. Once the service is complete and the vehicle is ready for pick-up (or service rendered), row 72 takes on a new color (e.g., red) to alert the customer of completed service. In the preferred embodiment, a customer's name is highlighted in blue to designate that the vehicle is waiting for service, or that there is more than twenty minutes needed to complete service. A green color will designate expected completion within a twenty minute window. A red color will designate that the vehicle is ready for pick-up and service is complete.
Referring to
The application of this queuing system is contemplated for other service industries. While the preferred embodiment is use of this system and method in a car repair shop, those skilled in the art will anticipate such method and system is useful in other service industries where customers are required to queue and wait for services.
Those skilled in the art will now appreciate that a system and method have been described to provide an automated service status update system and related method for keeping customers apprised of the status of requested service. The system provides customers with multiple options to receive service status updates, prompt notice when the requested service is nearing completion, and allows customers to feel more at ease while waiting for the requested service to be completed. The system and method allows customers to roam from the service location to make better use of their time while awaiting completion of the requested service. The system and method allows service providers to work with less interruption from impatient customers and frees service personnel to leave the service location while still remotely connected to the system to perform status updates. The system also permits automatic follow-up with customers to ensure their satisfaction, and to allow the service providers to obtain customer feedback.
While the present invention has been described with respect to a preferred embodiment thereof, such description is for illustrative purposes only, and is not to be construed as limiting the scope of the invention. Various modifications and changes may be made to the described embodiments to conform with various service industries to which those skilled in the art will appreciate, and such modifications would not depart from the true spirit and scope of the invention as defined by the appended claims.