Patent Application
20130152008
A portion of the disclosure of this patent document and its figures contain material subject to copyright protection. The copyright owner has no objection to the facsimile reproduction by anyone of the patent document or the patent disclosure, but otherwise reserves all copyrights whatsoever.
The present invention generally relates to electronic-calendar software applications. The present invention more specifically relates to the automated creation of electronic-calendar entries based on information extracted from other applications.
The proliferation of the “sticky note” or Post-it® note is well known. Many desktops and computer monitors are practically hidden by the small yellow note sheets. Like many office products, the sticky note has been recreated electronically on the computer.
A variety of applications exist for creating electronic notes on the computer desktop. These applications range from full-featured word-processing applications, such as Microsoft® Word, to note software, such as 3M Company's Post-it® note software. Often these notes, paper or electronic, contain date-specific information. In some cases, the date-specific information includes information a user wishes to enter into a calendar.
Increasingly, individuals store their calendar in an electronic format. Many conventional platforms and applications support electronic calendaring. Examples include Interact Commerce Corporation's ACT!™ 2000 and Microsoft® Outlook. These applications comprise an array of functions, including the entry of specific events.
Conventionally, creating event entries in an electronic calendar application by using information entered in a note-entry application can be both difficult and time-consuming. Often, the only method for transferring the data from the note-entry application to the calendar application is a manual process.
For example, a supervisor receives a call and begins taking notes in a note-entry application. As a result of a portion of the conversation, the supervisor desires to schedule a meeting involving twenty subordinates. The supervisor attaches the note to an email message and sends the message to the twenty subordinates. To create an electronic-calendar entry containing the relevant information from the supervisor, each user must (1) open the note-entry sent by the supervisor; (2) create a calendar entry on the appropriate date in their electronic calendar; and (3) cut and paste the text from the note-entry application into the text attribute of the calendar entry.
A supervisor may also simply wish to have an administrative assistant create a calendar entry. The supervisor enters the text in a text email message and sends to the message to the administrative assistant. The administrative assistant must then manually create an electronic calendar entry comprising the information.
Manual processes such as this are often error prone. Errors in the data may result in an event being entered on the wrong date and/or with the wrong textual information. If these errors result in missed appointments or deadlines, they may cause a variety of problems, including loss of revenue and embarrassment.
But manual entry is not the sole option available to the user for creating calendar entries in electronic-calendar software. An alternative is to enter the note directly into the calendar application on the appropriate date. Also, some conventional note-entry applications support the setting of alarms for a note. Although the alarm does not appear on the user's calendar, the user is able to specify date information for a note.
These conventional approaches to creating calendar entries from electronic sticky notes present many disadvantages. These disadvantages include the likelihood of error, the lack of flexibility, and duplication of both time and effort.
Entering date and non-date information directly into a calendar application is an approach that is limiting to the user in terms of both flexibility and practicality. For example, calendar entries in conventional calendar applications include a plurality of text entry fields that a user can use for additional information, such as notes. Conventional calendar applications also include an electronic-notes section that can be categorized and linked to contacts, not to a date. The disadvantage of this approach is that in order to take advantage of the text fields in conventional electronic calendar, the user must use the calendar program whenever the user is taking notes. This may not be convenient or practical.
Not all notes result in the creation of a calendar entry. Thus, for any note entered into the calendar portion of a conventional calendar application that is not date-related, the user will have to dispose of or copy the note to another application, resulting in the duplication of time and effort.
Conventional electronic calendar applications provide various alternative means for note entry; however, these alternatives also fail to satisfy the need for a simple method and system for creating calendar entries from note entries. For example, many conventional calendar applications include an application for note-entry. Such conventional note-entry applications act as on-screen scratchpads, allowing a user to enter a note and then, if necessary, attach the note to a contact. Unfortunately, entries in such conventional note-entry applications cannot be used to automatically generate a calendar entry; the calendar entry must still be created manually.
Another option for creating calendar entries from electronic notes is to use a separate application to extract information from a note-entry application and to create a corresponding calendar entry. Various applications exist for performing an analogous procedure to extract and create address entries. For example, various applications exist for extracting address information from text files. Conventional versions of ListGrabber and AddressGrabber extract information from a text file, parse the information, and create entries in an electronic address book (ListGrabber and AddressGrabber are produced by eGrabber Inc., a Saratoga, Calif. corporation.). Although these applications are useful for creating electronic address entries, they do not address the need of users to create electronic-calendar entries.
Another option that a user has in conventional software is to add alarms to notes within the note-entry application. An alarm causes the computer to emit some type of message to the user. The alarms are analogous to reminders in a conventional calendar application, which emits a visual and/or aural message to remind a user of a particular event or appointment based on user-specified parameters. 3M company's Post-it® Notes software conventionally allows a user to add such alarms to notes. The primary disadvantage of this approach to creating calendar entries is that the users calendar entries are no longer in a single application, i.e., the user cannot access a single application to determine all of the events that have occurred or that are scheduled to occur on a particular date.
A system and method of creating calendar entries based on entries in a note-entry application is needed to minimize errors and to eliminate the duplication of time and effort inherent in conventional approaches.
Embodiments of the present invention provide systems and methods to address the need for automated creation of an electronic-calendar entry based on information in a separate application, such as a note-entry application. An embodiment of the present invention comprises a computer system. The computer system includes a graphical user interface (GUI). In a preferred embodiment, the GUI occupies no more than twenty-five percent of the viewable area of the user's computer display. The GUI comprises two fields, a free-form text field for entering a note and a date field. The GUI may also comprise a button for activating a calendar-entry creation function.
In one embodiment of the present invention, when the user activates the calendar-entry creation function, the function automatically creates an entry directly in a calendar store. In another embodiment, the calendar-entry creation function automatically creates a file, which the user's calendar application can import.
The software components of the GUI and calendar-entry creation function may comprise a single executant or multiple executants working in unison. In one embodiment of the present invention, the GUI comprises a note-entry application, such as 3M company's Post-it® note software, and the calendar-entry creation function is integrated into the note-entry application. In another embodiment, the GUI comprises an HTML page displayed in a web browser window, and the calendar-entry creation function comprises a program written in a scripting language, such as JavaScript.
An embodiment of the present invention may also include calendar software. In such an embodiment, the calendar software creates and displays the calendar entry. The calendar software may comprise Microsoft® Outlook, ACT! 2000, or other calendar software application.
An embodiment of the present invention offers numerous advantages over conventional methods of transferring information from a note-entry application to an electronic calendar application. Conventionally, in order to create a calendar entry based on information entered in a note-entry application, a user 1) cuts information from a note-entry application, 2) opens a calendar application, 3) creates a calendar entry on the desired day and at the desired time, and 4) pastes the note-entry information from memory into the calendar entry. An embodiment of the present invention saves the user time and effort by allowing the user to perform a single mouse click to effectuate the same four-step process.
A time savings may convert directly to an expense savings for the user's employer. But even if the expense savings is not direct, time saved by utilizing an embodiment of the present invention provides the user with the opportunity to perform other tasks, potentially saving or earning the user's employer additional revenue or reducing expenses.
An embodiment of the present invention also eliminates errors. Any time a user must enter the same information multiple times, the potential for error exists. If the user has entered the date information correctly in the note-entry application, the possibility for an error to occur when creating the calendar entry may be virtually eliminated by an embodiment of the present invention.
Also, although existing applications for extracting information from a text-based application can extract address information and place that information in the user's contact list, these applications do not handle date information. An embodiment of the present invention addresses the need to extract date information in order to create electronic calendar entries. An embodiment of the present invention is also more flexible than existing approaches to creating calendar entries based on a note-entry application.
Further details and advantages of the present invention are set forth below
These and other features, aspects, and advantages of the present invention are better understood when the following Detailed Description is read with reference to the accompanying drawings, wherein:
Embodiments of the present invention provide systems and methods for automatically creating an electronic-calendar entry from an application, such as a note-entry application. An embodiment of the present invention includes a graphical user interface (GUI) and a software component to create a calendar entry from controls present in the GUI.
In an embodiment of the present invention, the GUI may occupy a small portion of the viewable area on a user's screen. The GUI is preferably very simple to use and includes only a very limited number of controls. These controls include a control capable of accepting and displaying a text entry and another control capable of accepting and displaying a date entry and minimal additional controls. The software component is activated from the GUI and is capable of using the text and date entry to automatically create a calendar entry in an electronic calendaring program or, alternatively, a calendar entry in a file structured based on a standardized file format.
The computer 120 shown in
An embodiment of the present invention comprises a note-entry application, displaying a note-entry GUI 110. The note-entry GUI 110 is designed to occupy a limited percentage of the total screen area of the window interface 105. The purpose for limiting the size of the note-entry GUI 110 is so that it is less intrusive with regard to other user interfaces that are displayed concurrently within the window interface 105. Just as with paper-based notes, the note-entry GUI 110 may be used for a wide variety of purposes, including to record critical information from telephone calls, recording reminders, or recording other similar information suitable to creation as a brief note.
The note-entry GUI 110 may also be limited in functionality. In an embodiment of the present invention, the note-entry GUI 110 provides the user of the system with the ability to quickly create notes, and from these notes, automatically create electronic calendar entries. In such an embodiment, as in the embodiment shown, the note-entry GUI 110 is meant to serve only this limited role, and thus, is limited in functionality. In other embodiments, the note-entry GUI 110 is not limited in functionality.
The embodiment shown in
In the embodiment shown in
Conventionally, access to networks, including the Internet, is common. Therefore, users are able to store calendaring information in a variety of locations. Such locations are referred to as calendar stores. A calendar store comprises a data store for a calendar service. The calendar service may comprise multiple calendar stores, and the calendar store may comprise multiple calendars. For example, a calendar service on the Internet may include the calendar stores for many organizations. Each organization's calendar store may include a calendar for each of the users within the organization.
In the embodiment of the present invention shown in
An embodiment of the present invention accomplishes tasks via various software components.
The primary components of the computer 120 are a processor (not shown), memory 205, a chipset (not shown), and some type of non-volatile memory (not shown), such as a hard disk drive. The chipset connects the various components of the computer 120, including the processor, memory 205, hard disk drive and input/output interfaces. In order to make use of the computer 120, an operating system 210 is installed on the computer 120. The operating system executes within the memory 205 of the computer 120.
The operating system 210 commonly includes a window interface 105 as shown in
Object-oriented programming allows a first software component to treat a second software component as a black box. The second software component exposes attributes to external software programs, including the first software component. These attributes comprise properties, which are variables that can be set by external programs, and methods, which are functions or algorithms that can be executed by external programs. One advantage of object-oriented programming is that common algorithms may be created in an object and used by multiple applications; the code is not duplicated in each application that requires a common functionality.
For example, a math education software application includes routines for displaying the calculated area of various geometric shapes, including a triangle, based on inputs from a user. To calculate the area of the triangle, the application utilizes a triangle object. The triangle object includes two properties, base and height, and a method, calculateArea. Within the triangle object, the calculateArea method contains programming code to calculate the area based on the properties, e.g., area=½ base*height.
In order to determine the area of a triangle, the math education software application creates an instance of the triangle object, e.g., dim objTri as new Triangle. The application then sets the base and height properties based on user entries, e.g., objTri.base=2. Finally, the application sets a variable equal to the calculateArea method, e.g., Area=objTri.calculateArea. The area of the triangle is now stored in the variable, Area, and the application can utilize this variable to display the result of the calculation. The programmer is not required to create the code necessary to calculate the area of the triangle. Although the preceding example is a very simple one, the ability to use objects in this manner greatly simplifies the task of programming complex tasks.
The Microsoft® Windows family of operating systems provides basic object-oriented functionality through the use of ActiveX servers. If a program is an ActiveX server, other programs can create an instance of the ActiveX server, set various properties of the ActiveX server and execute its methods.
For example, for reasons of efficiency, a software developer wishing to perform linear regression would avoid writing a new program to perform the regression. Linear regression is a common mathematical algorithm implemented by numerous conventional applications, such as Microsoft® Excel. Microsoft® Excel is also capable of performing as an ActiveX server.
A developer wishing to perform linear regression writes a software application, containing programming code to create an instance of Microsoft® Excel and execute the linear regression method within Microsoft® Excel. The instance of Microsoft® Excel returns the results of the linear regression calculation to the developer's application.
An embodiment of the present invention, as illustrated in
A function is a portion of code in a software application that executes in response to some action on the part of the user or some event within the program. For example, the note-entry GUI 110 may comprise a button labeled “Create Calendar Entry”, which upon activation executes the CreateCalendarEntry function 220. Activation may occur via mouse click, key sequence, or other means,
Once the user has completed entry in the Note and NoteDate fields 215, the user clicks the “Create Calendar Entry” button, triggering execution of the CreateCalendarEntry function 220 and further, causing a calendar entry to be created based on the values in the note-entry GUI's fields 215.
The CreateCalendarEntry function 220 utilizes an object to actually create the calendar entry. The application underlying the calendar GUI 115 shown in
When a user using the note-entry GUI 110 indicates that a new calendar entry is to be created, the note-entry GUI 110 executes its CreateCalendarEntry function 220. The CreateCalendarEntry function 220 creates an instance of the calendar application object 115, sets the BeginDate property equal to the value in the NoteDate field, sets the Comment property equal to the value in the Note field, and executes the CreateNew method 230 of the calendar object 115.
The CreateNew method 230 contains all of the code necessary to create a calendar entry in the proper form for the user's calendar and to store the calendar entry in the user's calendar store. Utilizing the calendar application 115 as an object allows the developer to include a calendar entry creation function in the note-entry GUI 110 without having to recreate all of the code necessary to create a calendar entry directly in the calendar store 130, simplifying both initial development and ongoing support by limiting the size of the note-entry GUI 110 and underlying application.
A user's calendar must be stored in some type of non-volatile storage medium, such as a magnetic disk. In the embodiment shown in
The software illustrated in
Other combinations of software components may be utilized as well. The note-entry GUI 110 may comprise a markup language page, such as hypertext markup language (HTML). The calendar entry creation component 135 in an embodiment of the current invention, utilizing an HTML page, may comprise a program written in a scripting language, such as Java Script. If properly enabled in the operating environment, a scripting language is capable of creating an instance of an ActiveX server or other software component and executing its functions or methods as described herein.
Referring again to
The user then types information into the note-entry GUI 110. The note-entry GUI 110 accepts a text entry 310 and a date entry 315. Accepting the entry of the text and date may simply comprise providing a simple text box control. Various other methods are also feasible. For example, the text entry control may include spell-checking and formatting capability. The date entry control may include a pictorial representation of a calendar to simplify date entry.
After entering the text and date, the user executes the CreateCalendarEntry function 220, 320. The user may accomplish the execution by clicking a button on the note-entry GUI 110 user interface, utilizing a menu, pressing a hot-key sequence, or other means of executing or activating an application within the window interface 105.
The CreateCalendarEntry function 220 first creates an instance of the calendar application 115 as an object 325. Next, the function 220 sets the BeginDate property of the calendar object equal to the date entry 335 and then sets the Comment property equal to the text entry 340. Then, the CreateCalendarEntry function 220 executes the CreateNew method 230 of the calendar object 115, causing the calendar object 115 to store the calendar entry in the calendar store's 130 calendar database 235, 340.
In the embodiment shown, the resulting calendar entry is displayed in a calendar application 115 as shown in
In the method shown in
The process executed by the calendar-entry creation component 135 shown in
For example, a user may decide to include only a portion of the text in the note as the text entry associated with a calendar entry. Also, the user may decide to schedule the event on a recurring basis. An embodiment of the present invention may provide capabilities such as these to the user.
In one embodiment of the present invention, the preliminary calendar-entry user interface comprises BeginDate and Comment fields corresponding to the BeginDate and Comment properties 225, respectively, of the calendar application 115 as described in
In addition to accepting modification to the basic fields, the interface also accepts an ending date 515 and additional calendar-entry-related information 520. The additional calendar-entry-related information may include, for example, the recurrence schedule of the event. The ending date and additional calendar-entry-related information provide the user more flexibility in creating a calendar entry than available in the more basic process illustrated in
Once the modifications 510, ending date 515, and additional information 520 have been accepted, the interface continues with the process illustrated in
Many variations of this process may be utilized in an embodiment of the present invention. For example, the preliminary calendar entry user interface illustrated in
Although the examples above describe creation of a calendar entry directly through the use of the calendar application, many other means for creating a calendar entry in an embodiment of the present invention may be utilized. For example, in one embodiment of the present invention a file is created for import into the calendar store.
Conventional electronic calendar applications are capable of importing many different types of files, including, for example, a file in the vCalendar or more recent iCalendar formats. vCalendar is a specification, describing both a transport and a format for exchanging calendar information in an easy, automated, and consistent manner. A number of companies, including Apple, IBM and AT&T, formed the versit Consortium. The object of the consortium was the development of standards for the interoperability of products from multiple vendors. vCalendar was one of the resulting standards. When the versit Consortium disbanded in 1996, they ceded control of the vCalendar specification to the Internet Mail Consortium.
Since that time, various Internet standards for the exchange of calendar information have been developed. For example, RFC 2445 is the iCalendar standard. It is a language used to describe calendar objects and is analogous to RFC 822, the language used to describe email messages. iCalendar provides the format for calendar information which can be used in various contexts, including sending calendar information over a network, drag and drop within a window interface, and import/export.
An embodiment of the present invention creates a file as an iCalendar object. Due to the widespread acceptance of the standard, conventional calendar applications are able to import the newly-created iCalendar object. The following is an example of an iCalendar object for the event illustrated in
BEGIN:VCALENDAR
PRODID:-//xyz Corp//NONSGML PDA Calendar Version 1.0//
EN VERSION:2.0 BEGIN:VEVENT
DTSTAMP:20010821T120000Z
UID:uid1@host.com ORGANIZER:MAILTO:jsmith@host.com
DTSTART:20010824T130000Z
STATUS:CONFIRMED
DESCRIPTION:Mr. Smith's car repair appointment
END:VEVENT
END:VCALENDAR
The foregoing description of the preferred embodiments of the invention has been presented only for the purpose of illustration and description and is not intended to be exhaustive or to limit the invention to the precise forms disclosed. Numerous modifications and adaptations thereof will be apparent to those skilled in the art without departing from the spirit and scope of the present invention.
| Number | Date | Country | |
|---|---|---|---|
| Parent | 10001638 | Oct 2001 | US |
| Child | 13687101 | US |
