Patent Grant
8839094
This invention relates generally to a system and method for creating yearbooks, and more specifically to an online system and method for creating yearbooks.
Yearbooks are currently developed using traditional desktop publishing applications such as PageMaker, Quark and InDesign. Traditional creation includes using paste-ups in a process that is typically very time-consuming.
The present invention relates to a system and method for creating yearbooks. The yearbook system provides a single, extensive resource to plan, create, educate about, sell, and distribute yearbooks. The system further provides an integrated yearbook system management and yearbook production system to enable the production of the yearbook to a printed output.
The yearbook system comprises a user component and a production component. The user component is used by the user to design and create the yearbook. The user component may include user-specific content and informational content. The production component is used to covert the created yearbook into a printed output. The user component and the production component interact such that submissions are made to the production component via the user component and the production component can communicate with the user component regarding the submissions.
The method for creating a yearbook comprises user planning of the yearbook, user development of the yearbook and user submission of completed portions of the yearbook. The method further comprises production review of the submitted portions of the yearbook, production communication to a user regarding the submission portions of the yearbook and production conversion of the submitted portions of the yearbook into a printed output.
While multiple embodiments are disclosed, still other embodiments of the present teachings will become apparent to those skilled in the art from the following detailed description, which shows and described illustrative embodiments. As will be realized, the teachings are capable of modifications in various obvious aspects, all without departing from the spirit and scope of the present teachings. Accordingly, the drawings and detailed description are to be regarded as illustrative in nature and not restrictive.
The present invention relates to a yearbook system to plan, create, educate about, sell, and distribute yearbooks. The yearbook system provides a single extensive resource for schools to design, create, sell and distribute yearbooks. The system further provides an integrated yearbook system management and yearbook production system to enable the production of the yearbook to a printed output. In some embodiments, the system facilitates contributions to the yearbook by community members outside of yearbook staff, such as parents of students appearing in the yearbook.
Of course, in addition to creating yearbooks such as those typically distributed in high schools and some middle schools, the present invention may be used to create memory books such as those distributed at elementary schools and small middle schools or other books. Yearbooks generally are hard cover, have 50 to several hundred pages (page range may vary), include endsheets and tip-ins, and may be produced in color or in black and white. Memory books generally are often soft cover, have 8-64 pages (page range may vary), and may be produced in color or in black and white. Generally, the present invention may be applied to any collaborative creation process—for books or other output. Thus, while the present invention is generally described in terms of yearbooks, the invention is equally suited for other books.
As shown in
School Use of the Yearbook System
The yearbook system of the present invention provides a tool for use from the start to the finish of the yearbook process. Thus, the yearbook system, in addition to use in creating a yearbook, may be used for managing staff, educating staff regarding the yearbook process, merchandising, selling, and distributing the yearbook. In some embodiments, the yearbook system further permits contribution by people other than the yearbook staff
During creation of the yearbook 26, staff members develop each page laid out during the planning stage. Development of each page may be done using a developer including photo manipulation, page manipulation, text, and graphic capabilities. Creation may involve customizing the template used, adding text, photos, clipart, or colors. In some embodiments, pages may be designated as “parent ad” pages. These pages may be customized by parents rather than yearbook staff. Such customization may be done through the school or through a production facility, described more fully below. It is to be appreciated that, during creation, users of the yearbook system may vary from the plan and that the plan may merely provide guidance during creation. Once the page is complete, the page may be submitted for production 28. Submissions may be done by individual page or in a grouping of pages. Submission may be done from a build ladder (described below) or from the developer. If the page was created using a desktop publishing application, a printed page from a production facility may be returned to the staff for proofing. The yearbook staff may also be responsible for the selling of the yearbooks 30. The yearbook staff may use the present invention to design merchandising materials and track sales of the yearbook. After the yearbook has been sold and printed, the present invention may be used for aid in the distribution of the yearbooks 32.
The system home page 34 shown in
A progress bar 60 or status indicator may be provided on the yearbook system home page 34 for giving a visual illustration of the progress of the yearbook creation. As shown, the progress bar 60 can illustrate the number and percentage of pages not yet started, the number and percentage of pages currently in progress, the number and percentage of pages completed, the number and percentage of pages submitted, and the number and percentage of pages in production. Thus, a school may visually track their progress in creating the yearbook. Generally, any suitable tool may be used to chart progress on the yearbook. In some embodiments, such tool may show completed pages. In some embodiments, the system may provide practice pages to schools. These practice pages generally may be set such that they do not affect the progress bar.
The yearbook creation summary page 34 may further provide a link to a Virtual book 56. Virtual books are described more fully in relation to
As stated above, the yearbook system provides a tool for use from the start to the finish of the yearbook process. The yearbook system may be used for educating yearbook staff regarding the yearbook process, for planning the yearbook, for creating the yearbook, for facilitating external contributions to the yearbook, for selling the yearbook (including merchandising), and for distributing the yearbook. Each of these categories are discussed below. Some of these categories are discussed in relation to example web pages associated with the category. The web pages shown are illustrative of pages that may be used in a yearbook system in accordance with the present invention. However, each page, or a similar page, need not be used, and actual pages implemented may vary from those shown. Further, variations may be obvious to one skilled in the art and are intended to be included within the scope of the present invention.
Educate
The yearbook system home page 34 provides an Educate tab 40 for accessing Educate information. The Educate information includes information useful for a staff advisor to educate yearbook staff regarding the year book process and is generally informational content. Generally, the Educate information is dynamic content that may be changed or updated with some frequency. The Educate information may include publication information and classroom tools. Publication information may include recommended magazines and books devoted to the yearbook process. Classroom Tools may include teaching plans, teaching examples, and other tools useful for a staff advisor for teaching the yearbook process in a classroom setting.
The Educate tab may include an Ideas & Tips section. The Ideas & Tips section may have rotating information. The available information for rotation may vary depending on time of year. For example, at the beginning of the school year, available information may concentrate on planning of the yearbook.
Plan
The yearbook system home page 34 provides a Plan tab 38 for accessing Plan Information. The Plan information includes information and tools useful for yearbook staff to plan the yearbook. Generally, the Plan information includes both school specific information and informational content. The informational content is typically dynamic.
Example informational content provided within the Plan information are cover, theme, and segment ideas. Such ideas may provide examples of covers used, themes developed, and segments created in other yearbooks. These examples are not generally intended for copying but are instead intended to provide guidance to yearbook staff in creating their own cover, themes, and segments to customize their yearbook. Further, as will be described more fully below, templates may be provided or may be developed by a school for use by a yearbook staff. Such templates may be referred to as “click 'n go designs”. Practice pages from current or previous years may be provided within the Plan information.
School specific information provided within the Plan information may include a planning ladder, fonts, styles, community photo site, staff management, school information, book configuration and key dates, and payment information. An indexing tool may be provided with the Plan information for indexing photos used in a book and for generating a coverage report, discussed below.
Thus, during planning, the yearbook staff may determine what section 64 of the yearbook the page will be in. Further, the planning ladder 60 visually indicates to the staff how many pages are allotted to each section. Similarly, the yearbook staff may assign a description 66 to the page within the section. Thus, for example, a section may be Fall Sports and a description of a page may be Girls Cross Country. The section 64 and description 66 may be entered by the staff. Each page may be given a template 74 for creating the page. In some embodiments, the exact template chosen may not be shown in the planning ladder—for example, a customized template designed using a desktop publishing application may not be scanned in and placed into the planning ladder. Alternately, however, such scanning and placement may be done. The system may include a tool for moving pages in the planning ladder, for inserting pages in the planning ladder, or for otherwise manipulating page placement on the planning ladder.
The system and method may include an outside contributor creation tool such as a parent ad creation tool. While this tool is specifically discussed with respect to content provided by a parent, the tool may further be used to facilitate content contribution by other members of the community. Thus, in certain embodiments, community members outside of the yearbook staff may add content to complete the yearbook.
In some embodiments, yearbook pages may be designated as “parent ads”. The parent ads may be grouped together in a single section or may be spaced throughout the yearbook. The parent ad pages may not include significant information in the planning ladder and may be left substantially blank for customization by parents. Generally, schools may offer ad space for purchase by parents. The school may set up an offer designating, for example, possible sizes, prices, templates, etc. In some embodiments, the school may require parent ads to use a specific template. Generally, in one embodiment, parents may access a creation tool through a system website and create a parent ad for submission to the school or production facility. Creation may include picking an approved template, uploading digital images (or sending pictures to a production facility for scanning), placing the images on the template, and adding text. The production facility may place the parent ads in places designated as “parent ads” on the planning ladder. Alternatively, the school may place the parent ads in places designated as “parent ads” on the planning ladder. Further, in some embodiments, the school may retain the ability to format the parent ad. In some embodiments, design of parent ads may be done using a desktop publishing tool or other creation tool.
A deadline 68 may be assigned to each page for when the page is to be submitted. Generally, the pages are set into signatures, for example a new signature starts every sixteen pages. Each signature may have an associated deadline. Thus, the deadline 68 associated with the page may be that of the signature of which the page is a part. Staff information 70 may be entered such as the staff member or members currently designated for creating and editing the page. Staff information may be edited or changed throughout planning and creation of the yearbook. The Planning Ladder 68 permits visual identification of the pages assigned to each staff member and the deadlines of the pages assigned to each staff member.
Page type 70 may be used to indicate whether the page is color or black and white. Generally, a signature (or a multiple—half of a signature) is assigned as color or black and white. Within a color signature, an individual page may be designated as black and white. Color coding 76 may be used to indicate to what multiple the page belongs and whether that multiple is color or black and white. Typically, signatures are printed on the front and back of a single large piece of paper, with the paper then being cut and folded in a manner to create 16 consecutive pages. The pages printed on the front of the single large piece of paper are designated Multiple 1, the pages printed on the back of the single large piece of paper are designated Multiple 2. It may be useful to track to which multiple each page belongs so that, if 7 of 8 pages of Multiple 1 are submitted, the single non-submitted page may be priority flagged to be completed and submitted. Color coding may also be used to indicate whether the page is part of a double page spread (DPS). DPS pages are linked together such that one cannot be moved without the other being moved. Typically, DPS pages arise when a photo or theme crosses more than one page.
For easy reference during the creation process, color coding 78 may be used to indicate whether the page is complete, submitted, in production, or pending unsubmit. Within the Planning Ladder, pages may be moved, added, or deleted. The Planning Ladder sets the basis for the Build Ladder, described in relation to
Create
The yearbook system home page 34 provides a Create tab 42 for accessing Create information. The Create information includes information and tools useful for yearbook staff to create the yearbook. Generally, the Create information includes both school specific information and informational content. The informational content is typically dynamic.
Example informational content provided within the Create information are creation tools. Such tools may provide examples of the process of yearbook planning and creation.
School specific information provided within the Create information include a build ladder, a template builder, a template library, panel pages, an image library, photo coverage, an index, cover information, page submissions, messages, a complete page grid, and a summary report.
A submit function 151 and/or a reject function 153 may be provided with the Build Ladder 146. The submit function 151 and reject function 153 may be provided as icons/buttons associated with one or more pages of the Building Ladder 146. In one embodiment, either or both of the submit function 151 and reject function 153 may be available for selected users only, such as advisors or editors.
A Page Mover tool may be provided with the Build Ladder 146 and/or the Planning Ladder 60. The Page Mover tool can facilitate moving of pages, swapping of pages, etc. such that users are easily able to modify flow of the yearbook. In some embodiment, the Page Mover may enable drag and drop functionality such that a page may be dragged and dropped into a new position, bumping subsequent pages accordingly. The Page Mover tool may also enable insertion of pages. The Page Mover tool thus may prompt a user to indicate whether a page should be inserted before or after a certain position in the book and may prompt the user how many pages are to be so inserted.
In some embodiments, a build ladder 146 showing partially created or completed pages may not be available. For example, a school using a desk top publishing application may not continually scan pages during the creation process for placement in the Build Ladder 146. Thus, only a template or blank page may be shown. Further, no build ladder 146 may be available in a desktop creation, or alternative embodiment, process. Alternately, a scanning and placement process may be used to periodically scan partially created or complete pages of a desk top publishing application for placement in the Build Ladder 146.
In embodiments showing created or completed pages, the build ladder may illustrate photos and images in high resolution or low resolution based on a user's or school's preferences. Thus, for example, where the user is accessing the system in a high connectivity environment, the build ladder may illustrate photos and images in high resolution. In contrast, where the user is accessing the system in a low connectivity environment, the build ladder may illustrate photos and images in low resolution.
A Printable Ladder 154 may be accessed through either the Planning Ladder 60 or the Build Ladder 146 and is shown in
An alternate embodiment of a screen showing some of the information from the Build Ladder is shown in
In addition to fully customized templates, standard templates may be provided for user customization, shown in
In some embodiments, “click 'n go” templates may be provided. These templates may be a fully designed template wherein yearbook staff need only add pictures and/or text, may be partially created templates that require further customization, or may be a fully designed template that is customized and changed. For example, each template may be customized by adding elements such as headings, photo boxes, quarter pages, or half pages, and thus creating a custom template.
In yet further embodiments, templates may be provided as part of a Template Exchange. The Yearbook System provided herein may be an online system. Each school's portion of the system may communicate with a main system database. The main system database may include templates shared by a plurality of schools. This portion of the database may be termed a Template Exchange Folder. In some embodiments, the Template Exchange Folder may include one or more categories. For example, the Template Exchange Folder may include “Sports Templates”, “Prom Templates”, etc. Generally, the Template Exchange Folder may show sample templates without inclusion of actual text or photos—thus showing text boxes or photo boxes. The Template Exchange Folder may show templates in any order, such as in order of chronology by posting, in order of most popular, etc. In some embodiments, the Template Exchange Folder may only share templates of schools in like regions, or like categories (e.g., a religious school), or other. The Template Exchange Folder fosters sharing between schools and creativity of yearbook staff by facilitating publishing of work to others.
Generally, to complete a yearbook page, the staff member chooses a template, customizes the template, and adds photos and/or text to the template. Grids may be provided on the template to facilitate alignment during customization of the template. Thus, for example, a grid may be placed on the template and, when a user adds a photo box, the photo box may be “snapped to” alignment on the grid.
A Panel Pages screen 210 is shown in
As shown in
In an alternate embodiment, shown in
In some embodiments, the yearbook system may include a customizable spell check feature. Using this feature, a user may add custom words. This may be used, for example, to add student names. By adding student names to the custom spell check feature, a school may decrease the likelihood of a student's name being spell check corrected to a different, and possibly embarrassing, word. In various embodiments, the System may be provided with a spell check dictionary customized for the location of the school. For example, the System may be provided with an American English spell check dictionary for US schools and a UK English spell check dictionary for non-US schools.
An Image Library page is illustrated in
The System may be provided with photo manipulation capabilities. Photo manipulation capabilities may include color/image management enhancements. Incorporation of photo capabilities into the system facilitates start to finish yearbook creation using the system. Photo manipulation capabilities may include cutting out backgrounds, opacity manipulation, sepia tones, black and white tones, colorizing, adding an outer glow, red eye removal, etc. Cutting out backgrounds enables a user to cut around a feature of an image and remove the background. Opacity manipulation enables a user to modify an image from opaque to transparent such that it can overlay other features. Sepia tones, black and white tones, and colorizing enable manipulation of colors of the image.
Each uploaded image may be given a name 224, associated with an image category 226 and various keywords 228. For example, the names of each student appearing in the each photo may be listed associated with each photo. Other information such as keywords may further be associated with each photo. Thus, for example, a photo may be tagged with “girls cross country” to indicate that the photo is a photo of the girls cross country team. Thus, in some embodiments, the images may be searchable. In some embodiments, image categories and information may be hidden, based on user preferences or settings.
Image tags may be used to ascertain how many times a photo having that tag appears in the book. Images in the image library may be used during yearbook creation. Images must be moved from a staff inbox or community inbox before they may be used. Images may be uploaded to the image library. The image library thus provides a central repository for images that may be used in the yearbook. A status marker may be provided associated with each image, indicating whether a picture has been placed in the yearbook. Once a decision is reached that an image will not be used, it may be deleted from the image library. Deleted images may be stored at a production facility for easy recall.
In one embodiment, the System may include an image sharing tool configured to facilitate sharing of the images to individuals or other websites. The image sharing tool may be configured to allow for transfer of images in low or high resolution. The image sharing tool may be further configured to provide a link to the Photo Submission Web Site 96. The image sharing tool may be accessible to, for example, staff members, community members, or other third party content contributors.
In various embodiment, the System may be further configured to provide access to the yearbook and/or portions of the yearbook content to community members or other third party content contributors. For example, either or both of the image library and the virtual book may be provided to community members or other third party content contributors.
In some embodiments, certain images may be archived for use in future yearbooks. For example, business advertisements, pictures of the school, pictures of teachers or other school employees, etc. may be archived.
A photo coverage page may be provided as part of the Create information. The photo coverage page draws on the information associated with the image from the photo library to determine which students appear in which photos currently being used in the yearbook. Further, an index page may be provided listing each student and the page number on which they appear. Names may be automatically culled from portrait pages to create a database of students against whom coverage should be checked. Thus, the photo coverage page and the index page may be used to track appearance of students in the yearbook. A tracking system and/or alert system may be associated with the photo coverage page. Thus, for example, yearbook staff may input that each student should appear in the yearbook three times. The tracking system monitors coverage pursuant to the photo coverage page and may email tracking information to yearbook staff. As the yearbook nears completion, for example when it is 80% complete, the alert system may send out alerts that certain students appear fewer than the selected number of times. In some embodiments, the coverage report may only show students who appear in the book fewer than the designated number. The coverage report may further have logic to highlight entries for similar names, for example, “Arthur Mills” and “Art Mills”.
In some embodiments, the photo coverage tracking system may be linked to a purchase tracking system. Thus, the System may track students who appear in the book a certain number of times and who have not purchased a yearbook. The System then may generate a customized notification, such as an email, letting the student know that they appear in the yearbook and soliciting them to purchase the yearbook. In some embodiments, the customized notification may include details about the student's appearance in the yearbook such as by incorporating one or all of the images featuring the student.
A Photo Submissions Information page 230 is illustrated in
Pre-licensed images and news items may also be provided within the Create information. For example, images or news stories from significant world events may be provided available for use by the school in the yearbook. Thus, for example, during an election year, images may be provided of the candidates or of the campaigns. As another example, if the school is located in an area where an earthquake had occurred, images may be provided of the aftermath of the earthquake. Similarly, trademarks or copyrights may be pre-licensed and available for use by the school. For example, particular copyrighted or trademarked graphics may be made available. By having access to pre-licensed images, the school can include a wide array of current events information without having to individually seek out permission.
Using the yearbook system, a custom cover may be designed. Numerous possible combinations of cover workflows include silkscreen, art, foil, embossing, graining, matelay, casemaking, die cutting, lamination, handwork and overtone. Custom cover artwork may be submitted by the school, scanned at the production facility, and made available on the yearbook server. A template for a custom cover may include one large image and no text. Alternately, a stock cover with school personalization, such as school name and mascot, may be used.
A cover information page 238, as shown in
In some embodiments, the endsheets may be custom endsheets. The endsheets are the pages that hold the book block to the book cover. The endsheets appear as sheets but generally have a different size and may be treated differently from other sheetsin the book. In some embodiments, the endsheets may be customized. The endsheet information 244 includes the front paper, the front color 1, the front color 2, the back paper, the back color 1, the back color 2, whether a special design was used, whether the front and back endsheets are the same, whether the endsheet has printing on the pages, whether the endsheet is being proofed, the date the proof was sent, and the date the proof was returned.
In alternative embodiments, yearbook staff may leave “notes” to one another. These notes are tabs that may be placed on the shared document and including information such as name of poster, note, time posted, etc. The note may be a non-printable element. The notes facilitate communication and collaboration between yearbook staff. In some embodiments, only the poster of the note may remove the note. In other embodiments, the note may have a designated addressee and only the addressee or poster may remove the note. In yet other embodiments, anyone with access to the page on which the note is placed may remove the note.
In further embodiments, the System may be provided with a live chat feature such that chat may be enabled between any staff members online at a given time. In various embodiments, the chat feature may facilitate individual chat or global chat. For example, in individual chat, a staff member may individually instant message (IM) another chat message. In some embodiments, the IM may create a chat window on the screens of the individual staff members. In global chat, a staff member may globally message any online members. In some embodiments, the global message may create a chat window on the screens of all staff members.
Page Creation
As previously described, to create a yearbook, the yearbook staff begins by using the planning ladder. Using the planning ladder, the yearbook staff designates certain pages or portion of the books as intended for certain categories. For example, the staff may designate certain pages as devoted to sports, certain pages as devoted to community involvement, and certain pages as panel pages. Staff members may be assigned to certain pages.
Each staff member then may take control of their assigned pages.
Content placed on the page may automatically take on the visual elements associated with that page, for example by the template of the page. For example, visual elements associated with the template may include font type, size, and color for text. Thus, any text added to the page may have that font type, size, and color. In some embodiments, to change the visual elements, the change must be universal to the page. In other embodiments, a user may change visual elements associated with a single portion, or generally less than all of the portions, of the page. In an alternative embodiment, the user may further enter desired visual elements such as colors, fonts, illustrations, covers, and other visual elements. These desired visual elements may then be incorporated into the page.
Customizing the page with content may include choosing images from the image library 251, manipulating the images 253, and placing the images on the page 255. Manipulating the images may include, for example, colorizing the images, cropping the images, or otherwise using the image manipulation tools provided with the system.
In some embodiments, the System may facilitate adding further image boxes to a template or page. The staff member can select a shape for the image box, a border for the image box, or other. The staff member can size, rotate, or move the image box. After placement of the image box, the staff member can place an image from the Image Library into the image box. The image can be rotated, cropped, panned, have advanced styling features applied, or otherwise edited.
Customizing the page with content may further include adding text to the page 257. Adding text may be done by adding a text box and flowing text into the text box. In some embodiments, the text box may be designated as having one or more columns and the text may automatically flow in such columns. In some embodiments, the text may be designated on a path such that the text wraps around and image or element. In various embodiments, the System displays fonts and other elements of the page in the chosen style on the designer. Thus, during creation, a staff member can assess the visual elements of the page without accessing the Virtual Book.
In some embodiments, the System may facilitate adding further text boxes to a template or page. The staff member can select a shape for the text box, a border for the text box, background or fill for the text box, or other. The staff member can specify font, color, matte, and size for the text. The staff member can size, rotate, or move the text box. After placement of the text box, the user can place content, such as a vignette or stats, into the text box. Spell check and an appropriateness filter may assist the user with text.
Various customization tools may be provided that may be used for images, text, or other content. Such tools may include the ability to drop shadow on images, text, or elements. Dropping shadow creates a shadow behind the image or element.
After, or during, customization of the page, the staff member may save the page. The System may enable viewing of a page history such that the staff member can access and restore previously saved versions of the page. In some embodiments, the System enables viewing and restoring of the last 1000 versions of the page.
The System may further enable access to staff member history. For example, a staff member or advisor may look at staff member history for another staff member to look at what pages the staff member has worked on, which images the staff member has uploaded, etc.
Status Monitoring
A Page Status Grid is illustrated at
A Summary Report 250 is illustrated at
A current book statistics field 252 includes information regarding the number of pages, the book size, and the copies planned. A yearbook options field 254 indicates the yearbook options ordered. A yearbook cover information field 256 includes the kind of cover and the trim size. An endsheet information field 258 includes the front paper, the front color 1, the front color 2, the back paper, the back color 1, the back color 2, whether a special design was used, whether the front and back endsheets are the same, whether the endsheet has printing on the pages, whether the endsheet is being proofed, the date the proof was sent, and the date the proof was returned. A page/photo submission deadlines field 260 lists the deadline, the deadline date, the pages required, the photos required, the photos needed, the pages assigned in the ladder, and the deadline completion date. A page submissions received field 262 indicates what pages have been received and the date of receipt of the pages. A page submissions totals field 264 indicates the total number of pages received and the total number of pages needed. A key dates field 266 indicate key dates such as the contract ship date. A scheduled deposits field 268 indicates the deposit, the deposit due, the date due, the balance due, and the status. A payments received field 270 indicates the date and amount received. A latest submission message field 272 shows the latest submission message. A complete page grid field 274 lists the page grid, the multiples and the signatures. A color coded complete grid 276 provides a box for each page. The boxes may be color coded according to a color status code legend.
Sell
The yearbook system home page 34 provides a Sell tab 44 for accessing Sell information. The Sell information includes information and tools useful for yearbook staff to market and sell the yearbook. Generally, the Sell information includes both school specific information and informational content. The informational content is typically dynamic. In some embodiments, the business manager staff member has responsibility for marketing, sales, collateral, budget, etc. That staff member may further have responsibility for managing funds associated with the yearbook. The yearbook system thus further may include content to facilitate the business manager staff member's fulfillment of these roles.
A HOME flyer page 278 is shown in
Information from the photo coverage and index pages may be used to incentivize particular parents or students to place orders. For example, if a particular student is identified as having not purchased a yearbook, a flyer may be printed including a page of the yearbook having a picture of that student. The flyer, thus, shows an example of where the student appears in the yearbook.
A HOME web sales page 280 may be associated with the HOME program and is shown in
Example informational content in the Sell category includes software for processing payments, such as ItPays software.
In some embodiments, the System may generate PDFs of invoices for emailing to purchasers of the yearbook. Alternatively the System may automatically format an email invoice for emailing to purchasers of the yearbook.
Distribute
The yearbook system home page 34 provides a Distribute tab 46 for accessing Distribute information. The Distribute information includes information and tools useful for yearbook staff to market and sell the yearbook. Generally, the Distribute information includes informational content. The informational content is typically dynamic.
The Distribute information includes tools for distribution. These tools are typically dynamic content and may be changed frequently. The distribute information may offer posters or promotional materials for display in the school.
Challenges with distribution often arise from yearbook options chosen by students—for example, a personalized yearbook or a yearbook with signature pages for signing.
Help
The yearbook system home page 34 provides a Help tab 49 for accessing Help information for aiding users in using the yearbook system. Generally, the Help information includes informational content. The informational content is typically dynamic.
Example help pages provided within the Help information include a help screen regarding the yearbook system as a whole, a help screen regarding an online yearbook creation tool, a help screen regarding ItPays software, an interactive help screen, or a page with helpful links.
Contact Us
The yearbook system home page 34 provides a Contact Us tab 51 for accessing Contact Us information. The Contact Us information includes information and tools useful for yearbook staff to contact a representative or production facility. Generally, the Contact Us information includes both school specific information and informational content. The informational content is typically dynamic.
A contact information page 282 is shown in
The Contact Us information may also provide a page for providing feedback regarding the yearbook system. Further, the Contact Us information may provide a page for accessing feedback regarding the yearbook system provided by others.
Supplies
The yearbook system home page 34 provides a Supplies tab 53 for accessing Supplies information. The Supplies information includes supplies and ordering information for such supplies. The supplies may include, for example, generic posters or flyers advertising sales of the yearbook. Generally, the Supplies information includes both school specific information and informational content. The informational content is typically dynamic.
Thus, the yearbook system provides a tool for use by yearbook staff from the start to the finish of the yearbook process. The yearbook system may be used for educating yearbook staff regarding the yearbook process, for planning the yearbook, for creating the yearbook, for selling the yearbook (including merchandising), and for distributing the yearbook.
Yearbook System Management and Production
The yearbook system management and production can be thought of as the back-end of the yearbook system. That is, the yearbook system management works with the schools during creation—storing input information, communicating with the school, etc. The production facility ultimately produces the yearbook.
Seamless running of the yearbook system involves extensive communication between the yearbook staff, the yearbook system management, and the production facility. Thus, the yearbook system facilitates cross-communication at a detailed level.
As shown in
In some embodiments, a school may develop pages on a desktop publishing system and provide designed pages to the yearbook management system. The designed pages then may be printed and scanned in by the production facility and incorporated into a build ladder of the yearbook system. The build ladder may be provided online such that the school then may access the build ladder, view the virtual book, and use other tools of the yearbook management system.
The yearbook server 294 includes and communicates with the personal computers 296 via the internet or other suitable connection, receiving user creation information, prompting users for further information when necessary, and transmitting information to the user. The yearbook server 294 further communicates with a production server 298 at the production facility to update the production Database 298 such that the yearbook database 294 and production database 298 are in sync. Note that each of the yearbook server 294 and the production server 298 may be database servers. The production facility may be several facilities including a pre-press facility 300, a press facility 302, and a post-press facility 304. Alternately, these several facilities may be provided in a single facility. The production server 298 periodically synchronizes with the yearbook server 294, for example, in providing specific customer images to the yearbook server.
The job may be archived for future access, for example for reprints. One suitable manner of archiving is to convert the “pages” created using the present invention into PDF files. The PDF files may then be archived on an archiving server or on media. Alternately, if desired, individual images may be archived.
Although the present invention has been described with reference to preferred embodiments, persons skilled in the art will recognize that changes may be made in form and detail without departing from the spirit and scope of the invention.
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| Child | 12486661 | US |
