Patent Application
20130321878
1. Field of Invention
The present invention relates to a method of copying and scanning document, and more particularly to a method of copying or scanning document which is capable of providing guidance for adding a marking at a particular position of the resulting copied document.
2. Description of Related Arts
Copying and scanning are common office tasks which are usually done by junior office staff or sometimes by low-skilled labor. The steps involved includes opening a cover of a copier or scanner, placing a document onto a glass of the copier or scanner, then covering the cover or scanner and pressing a button for copying and scanning. The problem is there is no indicator or reminder from the copier or scanner for leaving a margin for binding. For example, important information such as reference number, date or the like may be removed or partially removed during hole-punching on a top side of the copied document. The problem may be curable if the original document is still in the procession of the user. However, most of the time, the copying and scanning work is done by junior office staff and the copied document is reviewed by senior staff some time later. Accordingly, this poses a great challenge to the management in securing a quality copy which contains all the information in the original paper.
In some organizations or government agencies, when making a copy or a scan copy of document, a particular marking is required. When a marking at a top end margin is required for copying identification documents, the person making the copy will have to manually adding the particular marking to the document for each particular document. When the only responsibility of the staff is making copy, it is easy to forget to add the marking. It is also difficult to standardize a particular position of the marking on the paper when it is done manually for each document. Sometimes, the marking may be positioned outside the printable area and is not copied or is partially copied onto the copied documents. Also, the problem of adding the marking onto the margin which may be hole-punched or removed may also occur. When the position of the marking is not standardized at a particular position, it is also possible that the marking has overlapped with the copying object or information on the document at the time of copying and therefore some information of the copied document is not viewable or is not shown clearly or properly.
In view of the importance of data processing, making copy, which is the first step in the process, plays an important role in providing raw information or materials for processing. However, there is no one simple solution which is provided to solve this problem.
An object of the invention is to provide a method of reproducing an original document with a reproduction machine to produce a copied document in which a marking is added to the copied document consistently at a particular position.
Another advantage of the invention is to provide a method of reproducing an original document with a reproduction machine to produce a copied document which is capable of providing guidance adding a marking onto a copied document such that the marking being added to the copied document is consistently positioned at a particular position.
Additional advantages and features of the invention will become apparent from the description which follows, and may be realized by means of the instrumentalities and combinations particular point out in the appended claims.
According to the present invention, the foregoing and other objects and advantages are attained by a method of reproducing an original document with a reproduction machine to produce a copied document, wherein the reproduction machine includes a cover unit defining a cover surface having a top end portion, and a glass unit defining a glass surface having a top end portion, wherein the method comprises the steps of:
providing a marking member onto the top end portion of the cover unit of the reproduction machine such that the marking member is positioned on the top end portion of the glass surface of the glass unit when the cover unit is in a close position at which the cover unit covers the glass unit, thereby when an original document is placed onto the glass surface of the glass unit, the marking member is provided to the glass unit and is copied onto a copied document of the original document at a top end portion of the copied document.
In accordance with another aspect of the invention, the present invention is a method of reproducing an original document with a reproduction machine to produce a copied document which comprises the steps of:
(a) providing a marking member which contains a marking onto the reproduction machine;
(b) opening a cover unit of the reproduction machine;
(c) placing the original document on a glass surface of a glass unit of the reproduction machine;
(d) closing the cover unit so that the glass surface is covered by the cover unit; and
(e) pressing a start button of a control panel of the reproduction machine to start a scanning process of the reproduction machine such that the original document and the marking of the marking member are scanned together in the scanning process.
Preferably, the step (a) of the method further comprises the sub-steps of:
(a.1) defining a scanning portion which is divided into a marking portion and a document portion of a cover surface of a cover unit of the reproduction machine; and
(a.2) placing a marking member which contains a marking onto the marking portion of the cover surface of the cover unit of the reproduction machine.
Alternately, the step (a) of the method further comprises the sub-steps of:
(a.1′) defining a scanning portion which is divided into a marking portion and a document portion of a glass surface of a glass unit of the reproduction machine; and
(a.2′) placing a marking member which contains a marking onto the marking portion of the glass surface of the glass unit of the reproduction machine.
The marking member is white or transparent in color and only the marking will be scanned onto the copied document.
Still further objects and advantages will become apparent from a consideration of the ensuing description and drawings.
These and other objectives, features, and advantages of the present invention will become apparent from the following detailed description, the accompanying drawings, and the appended claims.
Referring to
The original document can be a paper, a copy by itself needed to be copied, a passport, an identification document such as a driver license or an identification card. The original document refers to a document which is placed on top of the glass unit for making copying or scanning. The resulting document from copying or scanning is a copied document, which may be a paper copy or a scan copy.
Referring to
(a) providing a marking member 20 which contains a marking 201 onto the reproduction machine 10;
(b) opening a cover unit 11 of the reproduction machine 10;
(c) placing the original document on a glass surface 121 of a glass unit of the reproduction machine 10;
(d) closing the cover unit 11 so that the glass surface 121 is covered by the cover unit 11; and
(e) pressing a start button 131 of a control panel 13 of the reproduction machine 10 to start a scanning process of the reproduction machine 10 such that the original document and the marking of the marking member 20 are scanned together in the scanning process.
Accordingly, the copied document will contain images of the original document and the marking.
Preferably, referring to
In other words, since the marking 201 is provided at a particular position of the cover unit 11, which is the marking portion 1121 of the scanning portion 112 of the cover unit 11, the marking 201 as appeared in the copied document will be standardized at a particular position. Therefore the problem of manual operation of placing the marking with the original document is solved. The marking will not be omitted or misplaced to an undesirable position due to human error.
Accordingly, the step (a) of the method further comprises the sub-steps of:
(a.1) defining a scanning portion 112 which is divided into a marking portion 1121 and a document portion 1122 of a cover surface 111 of a cover unit 11 of the reproduction machine 10; and
(a.2) placing a marking member 20 which contains a marking 201 onto the marking portion 1121 of the cover surface 111 of the cover unit 11 of the reproduction machine 10.
Alternately, referring to
Accordingly, the step (a) of the method further comprises the sub-steps of:
(a.1′) defining a scanning portion 122 which is divided into a marking portion 1221 and a document portion 1222 of a glass surface 121 of a glass unit 12 of the reproduction machine 10; and
(a.2′) placing a marking member 20 which contains a marking 201 onto the marking portion 1221 of the glass surface 121 of the glass unit 12 of the reproduction machine 10.
As shown in
Alternately, as shown in
Accordingly, since the marking 201 is affixed to a particular position, the marking 201 can be provided to a desired position designated by the management. In other words, based on the filing or binding practice of an office, the management can avoid the hole-punching position or the binding position and standardize the marking on a particular desired position. In other words, problem of non-standardized position of the marking or omission of marking in the copied document can be solved effectively.
One skilled in the art will understand that the embodiment of the present invention as shown in the drawings and described above is exemplary only and not intended to be limiting.
It will thus be seen that the objects of the present invention have been fully and effectively accomplished. It embodiments have been shown and described for the purposes of illustrating the functional and structural principles of the present invention and is subject to change without departure from such principles. Therefore, this invention includes all modifications encompassed within the spirit and scope of the following claims.
